Administrative Assistant

Job Description

Job Description

Job:  Administrative Assistant

Location: University of Chicago, IL, 60637

Pay rate: $36/hr on w2 
Potential: 4 months with Extension or full-time conversion based on performance

 

Job Summary

Provide administrative and office support to a department/management team. Act as the first point of contact, manage daily administrative tasks, coordinate meetings/travel, and handle inquiries while maintaining confidentiality.

 

Key Responsibilities

• Provide administrative and office management support.
• Support managers and staff with day-to-day activities.
• Manage calendars, correspondence, documents, meetings, and travel arrangements.
• Coordinate events, meetings, and travel.
• Respond to routine and non-routine inquiries professionally.
• Prioritize multiple tasks and meet firm deadlines.
• Maintain confidentiality and work effectively in a fast-paced environment.
• Work independently while coordinating closely with the team.

Required Skills

• Strong initiative, organization, communication, and problem-solving skills.
• Ability to manage competing priorities with professionalism and diplomacy.
• Comfortable working with ambiguity and tight deadlines.
• Event organization/coordination experience.
• Experience using  AI tools to improve daily processes.
• Prior coding experience, such as  R or Claude Code .
• Consistent  in-person availability .
• Ability to learn University processes and systems quickly.
• Proficient in  Microsoft Windows/Microsoft Office: Outlook, Word, Excel, PowerPoint .
• Experience with  Asana, Slack, and Google Suite .
• Willingness and ability to learn and use new technology.

\nCompany Description

Incorporated in 1991, Real Soft Inc. (RSI) is a US-based global software solutions company, a pioneer in providing professional services and delivering business solutions. Our persistent focus has been on forging strong relationships through service excellence and cost containment for customers.
Address:
125 Village Blvd
Forrestal Village, Suite 200
Princeton, NJ 08540

Company Description

Incorporated in 1991, Real Soft Inc. (RSI) is a US-based global software solutions company, a pioneer in providing professional services and delivering business solutions. Our persistent focus has been on forging strong relationships through service excellence and cost containment for customers.\r\nAddress:\r\n125 Village Blvd\r\nForrestal Village, Suite 200\r\nPrinceton, NJ 08540