Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Senior Executive Assistant

Handshake

Senior Executive Assistant

Handshake is seeking a highly organized, proactive, and strategic Senior Executive Assistant to support three C-level executives. This role is critical to ensuring our leaders operate efficiently and effectively, enabling them to focus on driving the business forward.

The ideal candidate thrives in a fast-paced environment, exercises exceptional judgment and discretion, anticipates needs before they arise, and seamlessly manages competing priorities. In addition to providing executive support, this individual will serve as a trusted partner across the organization, helping coordinate key initiatives, drive operational excellence, and foster a positive employee experience.

This position is based in downtown San Francisco and requires an in-office presence five days per week (MondayFriday).

  • Complex calendar management and internal and external meeting coordination across three C-level executives, balancing competing priorities and maximizing executive effectiveness.
  • Schedule internal and external meetings; follow up with guests to confirm attendance and help compile and prepare meeting materials.
  • Assist with booking travel, including airline and hotel, and ground transportation arrangements, and prepare detailed itineraries for executives.
  • Manage expenses and expense reporting for executive leaders.
  • Act as a strategic partner to executives by anticipating needs, proactively solving problems, and identifying opportunities to improve efficiency and streamline operations.
  • Support special projects and cross-functional initiatives on behalf of executive leaders, tracking key deliverables, deadlines, and follow-up items.
  • Plan team events, offsites, and annual week-long onsite while maintaining a strong pulse on culture and team morale.
  • Act as the team expert and go-to person for matters related to supported leaders and departments.
  • Work closely with the recruiting team to coordinate interviews between executives, team members, and candidates, ensuring a seamless candidate experience.
  • Serve as a welcoming representative of Handshake for executive guests, candidates, partners, and other visitors to the San Francisco office, ensuring a polished and professional experience.
  • Coordinate meeting logistics, room setup, and executive hospitality for leadership meetings and key visitors.
  • Keep relevant stakeholders informed and ensure information is effectively communicated throughout teams and the broader organization. Identify communication gaps and escalate issues when appropriate.
  • Leverage technology, AI-powered tools, and process improvements to increase efficiency, automate routine tasks, and enhance executive support workflows.
  • Exercise exceptional judgment and discretion while handling confidential business, personnel, and organizational matters.
  • Collaborate closely with the broader Executive Assistant team, sharing best practices and providing support as needed.
Desired Capabilities
  • 5+ years of Executive Assistant experience supporting senior executives, preferably within a high-growth technology company or similarly fast-paced environment.
  • Proven experience supporting multiple senior leaders simultaneously with exceptional attention to detail and prioritization skills.
  • Outstanding verbal and written communication skills.
  • Exceptional organizational and project management abilities with a strong bias toward action.
  • Demonstrated ability to exercise sound judgment, maintain confidentiality, and navigate sensitive situations with discretion.
  • High emotional intelligence and strong interpersonal skills, with the ability to build trust and influence across all levels of the organization.
  • Resourceful, adaptable, and comfortable operating in ambiguity.
  • Experience planning complex travel, offsites, team events, and executive meetings.
  • Strong proficiency in Google Workspace and collaboration tools such as Slack, Zoom, Workday, and modern productivity platforms.
  • Experience leveraging AI and automation tools to improve efficiency and streamline administrative workflows is a plus.
  • Team-oriented mindset with a willingness to collaborate, share best practices, and support fellow members of the Executive Assistant team.
  • Passion for problem-solving, continuous improvement, and delivering exceptional support.
Perks

Handshake delivers benefits that help you feel supportedand thrive at work and in life.

The below benefits are for full-time US employees.

Ownership: Equity in a fast-growing company

Financial Wellness: 401(k) match, competitive compensation, financial coaching

Family Support: Paid parental leave, fertility benefits, parental coaching

Wellbeing: Medical, dental, and vision, mental health support, wellness stipend

Growth: Learning stipend, ongoing development

Remote & Office: Internet, commuting, and free lunch/gym in our SF office

Time Off: Flexible PTO, 15 holidays + 2 flex days

Connection: Team outings & referral bonuses

Explore our mission, values, and comprehensive US benefits at joinhandshake.com/careers.

Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Senior Executive Assistant in San Francisco, CA vacancy
  •  ...Simera is looking for a highly organized Executive Assistant in San Francisco to support senior leadership and ensure smooth operations. The role involves managing schedules, coordinating communications, and handling various administrative tasks. The ideal candidate will... 
    Senior
    Work at office

    Simera

    San Francisco, CA
    18 hours ago
  •  ...Senior Executive Assistant In Innovation Economy Become an integral part of the Innovation Economy team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill... 
    Senior
    Work at office

    Chase

    San Francisco, CA
    5 days ago
  •  ...engaging environment that fuels Airwallex's continued growth and success. What You'll Do The Executive Assistant will provide support to the Americas-based senior leadership, primarily the VP, Financial & Strategic Partnerships. Acting as the trusted liaison between... 
    Senior
    Work at office
    Local area
    Worldwide

    Airwallex

    San Francisco, CA
    5 days ago
  •  ...Chime is looking for a proactive Executive Assistant to support our executive team in San Francisco. You will manage schedules, coordinate travel, and plan events, playing a critical role in our company's success. This full-time position offers a salary between $130,00... 
    Senior
    Full time

    Chime

    San Francisco, CA
    2 days ago
  •  ...simera-talent is seeking a highly organized and proactive Executive Assistant in San Francisco, California. The Executive Assistant will support executives and leadership teams with administrative and operational tasks, ensuring daily operations run efficiently. The successful... 
    Senior

    simera-talent

    San Francisco, CA
    18 hours ago
  •  ...Simera is seeking an experienced Executive Assistant (EA) to provide high-level administrative support to executives and senior leaders. The role requires exceptional organizational skills, the ability to manage complex schedules, and effective communication capabilities... 
    Senior

    Simera

    San Francisco, CA
    4 days ago
  •  ...A leading investment banking firm in San Francisco is seeking an Executive Assistant/Office Manager to join their team. This role involves providing high-level administrative support, managing calendars, and coordinating office projects. The ideal candidate should have... 
    Senior
    Work at office

    Oppenheimer & Co.

    San Francisco, CA
    2 days ago
  • $159.4k - $204.4k

     ...Senior Executive Assistant San Francisco Bay Area, CA Our Mission Our mission is to restore cell health and resilience through cell rejuvenation to reverse disease, injury, and the disabilities that can occur throughout life. Our Value Our Single Altos... 
    Senior
    Contract work
    Work at office
    Local area
    Shift work

    Altos Labs

    San Francisco, CA
    5 days ago
  •  ...Executive Assistant Salesforce is the #1 AI CRM, where humans with agents drive customer success together. Here, ambition meets action....  ...work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key... 
    Senior
    Work at office
    Free visa
    3 days per week

    Salesforce

    San Francisco, CA
    5 days ago
  • $182.5k - $192.5k

     ...Senior Executive Assistant Turn/River Capital is a private equity firm that applies a proprietary growth engineering strategy to investing, partnering with software businesses to accelerate growth and build enduring value. The firm's team of equal parts investors and... 
    Senior
    Full time
    Summer work
    Work at office
    Work from home
    Home office
    Monday to Friday
    Flexible hours
    Shift work

    Turn/River Capital

    San Francisco, CA
    3 days ago
  • $130k - $155k

     ...Executive Assistant Our client, a Bay Area based SaaS startup with global reach, seeks a top-notch Executive Assistant to support two senior executives. This is a highly visible, high-impact role for someone who thrives at the center of executive operations and brings... 
    Senior

    Burke + Co.

    San Francisco, CA
    5 days ago
  • $125k - $175k

     ...Senior Executive Assistant, SVP Design Innovation San Francisco, CA HP IQ is HP's new AI innovation lab. Combining startup agility with HP's global scale, we're building intelligent technologies that redefine how the world works, creates, and collaborates. We... 
    Senior
    Temporary work
    Local area
    Flexible hours
    Night shift
    Weekend work

    HP IQ

    San Francisco, CA
    1 day ago
  • $105k - $129k

     ...while meeting the stringent regulatory, security, and reliability requirements of the utility industry. About the job The Senior Executive Assistant and Workplace Experience Manager will play a critical role supporting WeaveGrid’s leadership and offices in San Francisco... 
    Senior
    Full time
    Contract work
    For contractors
    Work at office
    Shift work

    WeaveGrid, Inc.

    San Francisco, CA
    3 days ago
  • $110k - $132k

     ...Senior Executive Assistant IOA is on the forefront of revolutionary healthcare models, reshaping the way people can age in place. Our innovative models transform lives, enhance communities, and save healthcare systems millions of dollars. Rather than focusing on archaic... 
    Senior
    Local area
    Flexible hours

    Institute on Aging

    San Francisco, CA
    4 days ago
  • $107k - $173k

     ...Sr. Executive Assistant This role will be based in both San Francisco and Mountain View, CA. At LinkedIn, our approach to flexible work...  ...team. We are seeking a proactive and highly organized Senior Executive Assistant to deliver comprehensive administrative... 
    Senior
    Full time
    Flexible hours

    LinkedIn

    San Francisco, CA
    3 days ago
  •  ...Senior Executive Assistant We're seeking a highly experienced Senior Executive Assistant to provide comprehensive support to our Chief Operating Officer (COO). This role is ideal for someone with extensive experience supporting senior leaders in fast-paced, high-growth... 
    Senior
    Worldwide
    Shift work

    Colorwave Inc

    San Francisco, CA
    2 days ago
  • $141.1k - $194.05k

     ...RDQ427R337 About the Role Databricks is looking for a highly capable, process-driven, and proactive Executive Assistant to support a Senior Leader within Product & Engineering, while also supporting our SVP of Corporate Development & Ventures. The primary mission... 
    Senior
    Worldwide
    Shift work

    Databricks

    San Francisco, CA
    2 days ago
  • $68.7k - $94.3k

    Inside Higher Ed is seeking an experienced administrative professional to support the Dean of the Haas School of Business at UC Berkeley. This role involves managing scheduling, overseeing subordinate staff, and handling sensitive matters that require a high degree of ...
    Senior
    Full time
    Work at office

    Inside Higher Ed

    Berkeley, CA
    18 hours ago
  • $95k - $112k

     ...Syndio's go-to-market organization scales, we're seeking a GTM Executive Assistant to provide dedicated, high-quality administrative and...  ...complex scheduling, logistics, and serve as a key partner to senior leadership as they drive Syndio's growth. Why this job is... 
    Senior
    Contract work
    Work at office
    Flexible hours
    Shift work

    Syndio

    San Francisco, CA
    27 days ago
  •  ...Senior Sales Executive, Recruiting and Staffing technology, Remote Client OVERVIEW: Client is the leading talent acquisition platform that delivers top candidates to enterprises by leveraging the largest community of recruiters and search firms along with its award... 
    Senior
    Remote work
    Shift work

    Planet Green Search

    San Francisco, CA
    2 days ago
  • $75k - $95k

     ...Executive Assistant (Practice Innovation Assistant) Orrick currently has an excellent opportunity for an Executive Assistant (Practice Innovation...  ...to others ~ Experience supporting C-suite executives, senior leaders, or in high-stakes client service roles ~... 
    Temporary work
    Work at office
    Flexible hours
    3 days per week

    Orrick

    San Francisco, CA
    4 days ago
  • $84.2k - $174.7k

     ...Executive Assistant The Executive Assistant (EA) will provide support to the Vice President, Chief Communications Officer who leads a global...  ...closely with executive-level customers, partners, senior leaders, E-team, SVP & VP EAs and teams within GMO, product,... 
    Temporary work
    Work at office
    Local area
    Worldwide
    Flexible hours

    Adobe

    San Francisco, CA
    4 days ago
  •  ...Executive Assistant / Senior Administrator This is a high-level Executive Assistant / Senior Administrative role supporting multiple senior leaders, including international stakeholders. The position blends traditional executive support with coordination of projects... 
    Local area
    Shift work

    Addison Group

    San Francisco, CA
    5 days ago
  • $119k - $140k

     ...today and we're just getting started. Role Overview Harvey is seeking highly strategic, proactive, and polished Executive Assistants to support senior leaders across the organization. This role goes beyond traditional administrative support. It requires a partner... 

    Harvey

    San Francisco, CA
    1 hour ago
  • Executive Assistant Department: Business Operations Employment Type: Full Time Location: SF / Boston / Remote (USA) Description We are seeking a proactive and highly organized Executive Assistant to support our executive leadership team. This role... 
    Full time
    Work at office
    Remote work

    Recentive Analytics Inc

    San Francisco, CA
    4 days ago
  • $60k - $90k

     ...Executive Assistant Brown Advisory is currently seeking a customer service oriented individual to fill a need for an Executive Assistant in our San Francisco office. This role is diverse, with responsibilities that include reception coverage, executive support, processing... 
    Full time
    Temporary work
    Work at office
    Afternoon shift

    Brown Advisory

    San Francisco, CA
    1 hour ago
  • $120k - $145k

     ...Executive Assistant At Rothy's, we know there's a better way to do business, and it starts by putting the planet and its people first. More than 225 million single-use plastic bottles and 715,000 pounds of ocean-bound marine plastic have been transformed into our signature... 
    Work experience placement
    Flexible hours

    Rothy's

    San Francisco, CA
    3 days ago
  •  ...Executive Assistant San Francisco, California, United States KKR is a leading global investment firm that offers alternative asset management as well as capital markets and insurance solutions. KKR aims to generate attractive investment returns by following a patient... 
    Hourly pay
    Daily paid
    Work at office
    Local area
    Immediate start

    KKR

    San Francisco, CA
    3 days ago
  • $90k

     ...Executive Assistant Opportunity We're hiring an Executive Assistant to support the founders and leadership team of a fast growing stealth...  ...inventory tracking. Qualifications Experience supporting senior executives, founders, or leadership teams in a fast paced,... 
    Work experience placement
    Work at office

    People Culture Talent

    San Francisco, CA
    3 days ago
  • $25 - $38.46 per hour

     ...Street, San Francisco California Provide executive administrative support performing...  ...of meetings and travel. Interacts with senior leaders and executives within the organization...  ...Performs proactive problem research and assists in resolution. Manages day-to-day office... 
    Hourly pay
    Work at office
    Immediate start

    Key Bank

    San Francisco, CA
    50 minutes ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Senior Executive Assistant. Be the first to apply!