Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily front-office operations in Illinois. This contract-to-permanent opportunity is ideal for someone who enjoys balancing receptionist duties, customer support, and administrative coordination in an office setting. The person in this role will serve as a key point of contact for visitors, members, and callers while helping maintain accurate records, organized files, and efficient office workflows.

Responsibilities:

• Welcome visitors, provide courteous assistance, and create a positive first impression for the office.

• Manage incoming phone calls, route inquiries to the appropriate staff members, and record messages when needed.

• Receive and process payments, issue receipts, and handle cash transactions accurately, including returning correct change.

• Support members and customers by answering routine questions, directing requests, and delivering attentive service.

• Maintain organized paper and digital records through filing, scanning, and archiving documents.

• Open, sort, and distribute incoming mail to ensure timely delivery within the office.

• Prepare large mailings by printing materials, labeling envelopes, and applying postage using office equipment.

• Assist with general administrative work, including data entry, email correspondence, and appointment scheduling as needed.

The salary range for this position is $21 / hour. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.