Real Estate Team Assistant

Job Description

Real Estate Team Assistant \n

Location: Miami Beach | Coldwell Banker

We’re looking for a highly organized, proactive, and detail-driven Real Estate Team Assistant to support our growing team. If you thrive in a fast-paced environment, enjoy wearing multiple hats, and take pride in keeping operations running smoothly, we’d love to hear from you.

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• Build and maintain operational systems, processes, and manuals
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• Support hiring, training, and team development
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• Manage transactions from contract to close, coordinating with agents, clients, and vendors
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• Oversee listing coordination, MLS input, marketing prep, signs, and lockboxes
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• Execute social media and email marketing campaigns (Just Listed, Just Sold, etc.)
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• Create marketing materials (digital and print)
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• Prepare and manage real estate documents, contracts and ensure compliance
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• Track deadlines and maintain transaction calendars
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• Help manage and grow our online reputation through client reviews
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✅ Highly organized with strong attention to detail

✅ Excellent communication and problem-solving skills

✅ Tech-savvy (Microsoft Office, CRM tools, social platforms)

✅ Marketing knowledge (social, email, and digital content)

✅ Ability to multitask and stay calm under pressure

✅ Team-oriented with a service-first mindset

✅ Self-starter who takes initiative and learns quickly

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• 2+ years in real estate, operations, or administrative roles (preferred)
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• Real estate experience is a strong plus
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• Fluent in English (additional languages are a bonus)
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✨ Growth and advancement opportunities

✨ Collaborative, fast-paced team environment

✨ Opportunity to make a real impact in a growing business

Apply today or message us directly to learn more!