Assistant Corporate Secretary

Assistant Corporate Secretary

Lead the end-to-end coordination of Board of Directors and Committee meetings, including scheduling, agendas, and materials

Partner with the General Counsel and Legal team to prepare, review, and distribute board books and supporting materials

Coordinate the drafting, review, and maintenance of Board and Committee minutes, resolutions, and official corporate records

Manage the Board calendar and governance cadence, ensuring alignment across executives and directors

Track Board action items, approvals, and key decisions to ensure timely follow-up and execution

Support proxy statement preparation and governance disclosures in coordination with Legal and Finance

Maintain corporate records and governance documentation with a high degree of accuracy and organization

Serve as a primary point of contact for Board members, ensuring a seamless and professional experience

Coordinate logistics for Board meetings, offsites, and director engagements, including travel and related arrangements

Ensure effective coordination across Legal, Finance, and executive leadership on governance-related matters

Manage the General Counsel's calendar, including prioritization, scheduling, and alignment with key stakeholders

Prepare and process expense reports and coordinate travel arrangements

Assist with preparation of materials and coordination for executive and Board interactions, ensuring follow-through on key priorities

10–15+ years of relevant experience, including Assistant Corporate Secretary, executive support, or similar senior administrative roles

Significant experience working with Board of Directors and corporate governance processes, preferably in a public company environment

Strong understanding of corporate governance practices, ideally in a public company environment

Demonstrated ability to support senior executives in a fast-paced, high-stakes environment

Exceptional organizational skills with the ability to manage complex workflows and competing priorities

High level of discretion and experience handling confidential information

Strong written communication skills, including experience preparing executive- or board-level materials

Experience working closely with a General Counsel or Corporate Secretary

Exposure to proxy statements, SEC processes, or governance disclosures

Paralegal background or certification (a plus)

Experience in a fast-paced, complex organization

Strong judgment and ability to operate with minimal direction

Detail-oriented without losing sight of the bigger picture

Ability to balance structure (governance) with flexibility (executive support)

Professional presence and confidence interacting with Board members

Proactive, responsive, and highly reliable

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need assistance or an accommodation due to a disability, you may contact us at View email address on click.appcast.io.

About Us

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us! Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.

Job Info

Job Identification 2012216

Posting Date 05/08/2026, 10:39 PM

Degree Level Bachelor's Degree

Job Schedule Full time

Locations 5100 Patrick Henry Drive, Santa Clara, CA, 95054, US

Pay Scale $135,000 - $185,000