Administrative Assistant

Position Overview

We are seeking a professional and customer-focused Front Desk & Administrative Coordinator to support our office. This role serves as the first point of contact for all visitors and provides essential administrative support to the broader leadership team. The position is fully onsite and plays a key role in maintaining a welcoming, organized, and secure office environment.

Key Responsibilities

• Serve as the primary point of contact by greeting and assisting visitors, customers, and employees in a professional manner
• Provide consistent front-desk support for all office colleagues
• Manage office access, including physical credentials and security protocols, and assist with global site coordination as needed
• Collaborate with cross-functional teams to establish and maintain effective office management processes
• Support the Concur travel program and assist with travel-related coordination
• Provide ongoing administrative and operational support to internal business groups

Basic Qualifications

• Strong customer service orientation
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
• Ability to work lawfully within the United States

Preferred Qualifications

• Experience with Microsoft Office Suite and SharePoint
• Ability to lift and move up to 25 pounds (e.g., office supplies, packages)
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines
• Excellent interpersonal skills and ability to interact with diverse internal and external stakeholders
• Self-motivated with the ability to work independently and contribute to team success

Job Type & Location
This is a Contract to Hire position based out of Shakopee, MN.
Pay and Benefits
The pay range for this position is $20.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Shakopee,MN.
Application Deadline
This position is anticipated to close on Jul 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.