Executive Assistant

Job Description

Job Description

Robert Half is looking for an Executive Assistant to provide high-level administrative support to senior leadership in Philadelphia, Pennsylvania. This Executive Assistant position is ideal for someone who excels at coordinating complex calendars, anticipating scheduling needs, and keeping daily priorities organized in a fast-moving environment. The Executive Assistant role requires sound judgment, strong communication skills, and the ability to manage sensitive information with professionalism. If this sounds like you then click the apply button today and put your talents to the test. If you have any questions, please contact Robert Half and mention Job order reference #03720-0013459356.

As an Executive Assistant your responsibilities will include but aren't limited too:

• Oversee executive calendars by arranging meetings, appointments, and events while ensuring time is allocated in line with organizational priorities.

• Evaluate incoming scheduling requests, set appropriate priorities, and resolve conflicts quickly and professionally.

• Maintain short- and long-range schedules, providing timely updates and reminders to support daily, weekly, and monthly planning.

• Coordinate virtual and onsite meetings, including securing space, confirming logistics, and preparing supporting materials.

• Adjust calendars as priorities shift, responding promptly to urgent requests and last-minute changes.

• Organize travel plans and build itineraries that align smoothly with executive schedules and business commitments.

• Prepare leaders for meetings by assembling agendas, gathering documents, and following up on outstanding action items.

• Handle confidential communications and sensitive information with discretion, accuracy, and professionalism.

The ideal Executive Assistant will have:

• At least 3 years of experience in an Executive Assistant or comparable administrative support position.

• Demonstrated success managing busy and complex calendars for senior leaders or executives.

• Strong organizational abilities with a careful, detail-focused approach to daily work.

• Clear written and verbal communication skills, with the ability to interact effectively across teams.

• Proven ability to manage multiple priorities, adapt quickly, and remain composed under pressure.

• Proficiency with Microsoft Office, Google Workspace, and digital scheduling or calendar management platforms.

• Strong interpersonal skills and the confidence to work with stakeholders at various levels of an organization.

• High degree of professionalism, discretion, and sound judgment when handling sensitive matters.

If this sounds like you then click the apply button today and put your talents to the test. If you have any questions, please contact Robert Half and mention Job order reference #03720-0013459356.