Executive Assistant

Westborough , Massachusetts Temp Per Hour Mar 31, 2026 $19.00 - $20.00 Location: Chelmsford, MA (3–4 days onsite, flexibility required Monday–Friday) Schedule: 8:00 AM – 5:00 PM (occasional exceptions as needed) Duration: 2–4 months (Contract-to-Hire potential) Pay Rate: $34–$36/hour Position Overview We are seeking two highly polished and professional Executive Administrative Assistants to support senior leadership, including the Chief Operating Officer (East Coast) and the Manager of Administration (West Coast). This role requires exceptional organizational skills, discretion, and the ability to manage complex priorities across multiple time zones in a fast-paced, executive environment. Key Responsibilities Manage complex, multi-time zone executive calendars, prioritizing meetings and resolving scheduling conflicts Plan and coordinate leadership meetings, including agenda preparation, logistics, pre-read distribution, note-taking, and tracking action items Coordinate domestic travel arrangements in compliance with corporate policies Prepare, edit, and manage executive communications and presentation materials with a high level of accuracy and professionalism Process and track expense reports, ensuring timeliness and compliance Serve as a primary administrative liaison by screening communications and ensuring efficient information flow Maintain organized and version-controlled documents and shared resources Support workspace logistics related to onboarding, office moves, and organizational changes Partner cross-functionally with internal teams and external stakeholders to coordinate schedules and initiatives Handle sensitive information with the highest level of confidentiality and sound judgment Qualifications Proven experience as an Executive Administrative Assistant required Experience supporting C-level executives (CEO/COO) strongly preferred Strong organizational, communication, and multitasking skills Ability to manage competing priorities in a fast-paced environment High level of professionalism, discretion, and attention to detail Experience with expense management and calendar coordination tools Preferred: Experience supporting financial teams or handling financial documentation #J-18808-Ljbffr The Nagler Group