Administrative Manager, Behavioral Sciences Team

Role Description

The Administrative Manager for BST is responsible for overseeing the daily administrative functions and managing various projects for the department. To succeed in this role, the Admin Manager thrives in a fast-paced environment, managing multiple people’s schedules, booking travel, creating meeting agendas, contributing to documenting, strategizing and driving projects forward, monitoring the budget, copy editing documents and drafting internal communications. The Admin Manager is a strategizing, multi-tasker who maintains a positive and solution-focused attitude, works as part of a cohesive team, and collaborates with various teams across the organization to ensure BST is working efficiently towards our 2030 goals.

Administrative Manager reports directly to the Vice President, Behavioral Sciences Team and has no direct reports.

Qualifications

• Proven ability to seek and build positive and productive relationships that allow coordination of activities and communications between individuals and departments.
• Ability to maintain a variety of regular and irregular communication loops involving a wide ranging audience.
• Fluent in Microsoft Suite (Outlook, Word, Excel, PowerPoint) with an affinity for adopting new technology quickly.
• Familiarity with animal welfare and/or non-profit organizations a plus.
• Ability to plan and organize meetings of individuals and departments.
• Ability to work under pressure, prioritize a wide range of tasks and deadlines, and change course as needed.
• Demonstrates initiative, judgment, diplomacy, sensitivity, and respect for confidentiality.
• Strong team player combined with ability to self-manage and work independently.
• Proven problem-solver and generator of new ideas with strong sense of team culture and opportunities.
• Exceptional verbal and written communication, including excellent grammar and editing and proofreading skills.
• Proactive with the ability to anticipate needs.
• Excellent organizational skills.
• Comfortable working in an environment where behavioral euthanasia is discussed on a regular basis.
• Willing to accept responsibility for sustaining a healthy work-life balance.
• Must occasionally lift and move up to 35 pounds.
• Must provide a valid driver’s license upon hire and pass a motor vehicle history check demonstrating safe driving history.
• Ability to exemplify ASPCA’s core values and behavioral competencies.

Requirements

• High School diploma, GED or equivalent experience.
• Minimum 2 years-experience in a fast-paced, service and people-oriented industry.
• Minimum 2 years of work experience in administration, project management, or similar roles required.
• Experience managing calendars for others required.
• Experience managing expense reporting required.
• Professional experience writing, editing and/or proofreading strongly preferred.
• Experience coordinating travel for others preferred.
• Event planning experience a plus.
• Experience with Workday, Airtable and other similar systems a plus.
• English (Required).

Benefits

• Affordable health coverage, including medical, employer-paid dental and optional vision coverage.
• Flexible time off that includes vacation time, paid personal time, sick time, bereavement time, paid parental leave, and 10 company paid holidays.
• Competitive financial incentives and retirement savings, including a 401(k) plan with generous employer contributions.
• Robust professional development opportunities, including classes, on-the-job training, coaching and mentorship.