Accounting Clerk

Accounting Clerk (Accounts Receivable Focus)

Magnatag Inc. is a leading manufacturer of Magnetic Whiteboards and problem-solving products. It provides a unique combination of world-class products and value-added services that result in superior displays, scheduling, communication, performance, and enhanced safety for every industry.

Position Summary

We are seeking a detail-oriented and motivated Accounting Clerk to join our accounting team. The primary responsibility of this position is managing accounts receivable functions, including invoicing, cash application, collections, and customer account maintenance. The ideal candidate will be eager to expand their accounting knowledge, learn accounts payable processes, and provide support to other members of the accounting department as needed.

Essential Duties and Responsibilities

Accounts Receivable (Primary Responsibilities)

• Prepare and process customer invoices accurately and timely.
• Apply customer payments and reconcile cash receipts.
• Monitor customer accounts and follow up on outstanding balances.
• Investigate and resolve billing discrepancies and payment issues.
• Maintain accurate customer records and account documentation.
• Prepare aging reports and assist with collection activities.
• Reconcile accounts receivable subledger to the general ledger.
• Support month-end and year-end closing activities related to accounts receivable.

Accounts Payable (Cross-Training Responsibilities)

• Learn and assist with accounts payable processing.
• Review vendor invoices for accuracy and proper approvals.
• Enter invoices into the accounting system.
• Assist with vendor payment processing and account reconciliations.
• Support vendor inquiries and resolve payment discrepancies.

General Accounting Support

• Provide administrative and accounting support to the accounting team.
• Assist with account reconciliations and financial reporting.
• Maintain organized accounting files and records.
• Support audits by gathering documentation and responding to requests.
• Assist with special projects and other accounting duties as assigned.
• Work collaboratively with internal departments to ensure accurate financial transactions.

Qualifications

• Associate degree in Accounting, Business, or related field preferred.
• 1-3 years of accounting, bookkeeping, accounts receivable, or related experience preferred.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Excel, including pivot tables.
• Excellent organizational and time-management skills.
• Strong communication and customer service skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Willingness to learn new accounting functions and grow within the department.

Knowledge, Skills, and Abilities

• Understanding of basic accounting principles.
• Ability to analyze and resolve discrepancies.
• Strong problem-solving skills.
• Ability to work independently and as part of a team.
• Positive attitude and willingness to take on new responsibilities.

Work Environment

• Office environment with regular use of computers, phones, and standard office equipment.
• Ability to sit for extended periods and perform repetitive data entry tasks.

Growth Opportunity

This position offers an excellent opportunity for an individual seeking to expand their accounting knowledge and develop skills in accounts payable, general accounting, and other financial functions while contributing to a collaborative accounting team.