Executive Administrative Assistant
Tekwissen
Overview: TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is a company who is a provider of banking and financial services. The company operates through two divisions, Retail Banking and Services, and Corporate and Institutional Banking.
Position: Executive Administrative Assistant Location: New York, NY 10019 Duration: 2 Months Job Type: Temporary Assignment Work Type: Onsite Job Description:
Position: Executive Administrative Assistant Location: New York, NY 10019 Duration: 2 Months Job Type: Temporary Assignment Work Type: Onsite Job Description:
- Analyzes a company's business operations, budgeting, financial reporting, cost reviews, and forecasting; documents both actual and projected performance.
- Reviews and evaluates work processes, identifies the irregularities in business operations and standards designs
- presents Operations Management with suggestions to correct issues, and proposes enhancements to all areas of operations.
- Develops practical solutions, shares ideas, and exchanges knowledge; and assures compliance with company's principles and standards.
- Calendar Management - Diligent, pro-active management of complex agenda and setting of meetings across all time zones
- Schedule, track client meetings and support, including Board and Regulatory meetings
- Domestic and International Travel arrangements, expense claims, expedited travel services
- Coordinate and effectively manage Microsoft Teams video conferences and weekly team-wide calls
- Preparation and coordination of departmental meetings, events, and Town Halls.
- Creating, editing and preparing emails, organization charts and presentations.
- Managing logistics/schedules for visitors and supporting senior executives during their visits.
- Management of incoming and outgoing communications
- Maintain and create e-mail distribution lists in Outlook
- Completion of any reasonable projects or tasks, as requested by management.
- The staff member will make use of several application systems including:
- iValua/MyPortal- Supplies and IT Procurement.
- MyIAM - Approve Identity & Access Rights to various platforms on behalf of Manager
- Concur - Travel scheduling, expense reporting, and review of Manager's direct reports expense submission for approval.
- Outlook
- Microsoft Office Suite Classification
- Manage scheduling and calendar management for executives.
- Arrange travel arrangements, accommodations, and itineraries.
- Prepare documents and presentations for board or client meetings.
- Maintain records and ensure confidential files are organized. Handle expense reports and budget tracking
- Act as the first point of contact for internal and external stakeholders.
- Draft and edit emails, letters, and correspondence with strong written communication skills.
- Coordinate information flow between departments to maintain clarity and alignment.
- Oversee multiple projects simultaneously and track progress toward milestones.
- Assist with event planning and team initiatives.
- Improve workflow efficiency through organization and clear prioritization.
- These responsibilities require exceptional organizational skills, time management, and attention to detail-traits that transform a good assistant into a great one.
- Proficiency in Microsoft Office (Outlook) and other productivity tools (iValua/MyPortal- Supplies/Concur and IT Procurement).
- Experience with project management and expense reporting software.
- Competence in calendar management, travel arrangements, and administrative support systems.
- Strong written and verbal communication.
- Adaptability under pressure and problem-solving mindset.
- Collaboration with senior executives, team members, and clients.
- High degree of organizational skills and time management
Vacancy posted 3 days ago
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