Administrative Assistant Office Manager

Job Description

Job Description

Boutique Law Office is seeking a highly organized, professional, and detail-oriented individual to join our team as an Administrative Assistant/Office Manager. The ideal candidate will serve as a welcoming and professional first point of contact for clients and callers while providing essential administrative and office management support to the attorneys and staff.

Key Responsibilities:

• Answer, screen, and direct incoming telephone calls in a professional and courteous manner.
• Schedule and coordinate client appointments and attorney calendars, ensuring appointments are managed efficiently and accurately.
• Greet clients and visitors and provide professional and welcoming experience.
• Maintain and coordinate electronic and physical filing systems.
• Prepare, organize, scan, copy, and distribute documents as needed.
• Manage incoming and outgoing mail, correspondence, and deliveries.
• Order and maintain office supplies and ensure the office remains well stocked and organized.
• Communicate and coordinate with vendors and service providers.
• Assist with general administrative and office management duties.
• Support attorneys and staff with day-to-day administrative needs as required.
• Maintain a professional, organized, and efficient office environment.

Qualifications:

• Previous experience as an Administrative Assistant, Office Manager, Receptionist, or in a similar role, preferably in a professional office or law firm.
• Excellent telephone etiquette and strong customer service skills.
• Exceptional organizational and time-management abilities.
• Strong verbal and written communication skills.
• Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment.
• Professional, friendly, and courteous demeanor.
• Strong attention to detail and ability to maintain confidentiality.
• Proficiency with computers, office equipment, Microsoft Office, and other commonly used office software.
• Ability to work independently while also functioning effectively as part of a team.

Fast-paced, small office environment to assist with all matters of Estate Administration.

Company Description

Fast-paced, small office environment to assist with all matters of Estate Administration.