Property Administrator

Job Description

Why You Want to Work Here

This is a great opportunity for a candidate with previous property management or administrative experience who is looking for a new challenge and a foot in the door with a large property management company. In this role, you will work across multiple departments, gain valuable industry experience, and build a strong foundation in day to day property operations.

Responsibilities of Property Administrator

• Interact with tenants and internal departments to determine and resolve tenant needs.

• Prepare and distribute lease administration forms for lease commencements, lease expirations, and move in and move out processes.

• Coordinate building services and ensure quality of service.

• Maintain tenant and vendor files, including local hard copy files and digital records through SharePoint and other networked folders.

• Answer and screen telephone calls for appropriate personnel, greet guests, notify personnel of incoming visitors, accept deliveries and packages, maintain conference rooms, and order office supplies.

• Assist with coordinating special events, including broker, tenant, and company events.

• Receive work order requests by phone or in person and enter them into the web based work order system. Monitor work orders through completion.

• Maintain records for purchase orders, service contracts, and certificates of insurance.

• Visit tenant contacts at their locations to provide customer service and address needs.

• Assist the Property Manager and Accounting Department with financial reporting and budgeting.

• Code and process invoices in a timely manner using the Accounts Payable Workflow System.

• Assist with aging reports and monthly accounts receivable collection efforts.

Qualifications of Property Administrator

• 1 to 2 years of administrative and/or property management related experience.

• Bachelor’s degree strongly preferred.

• Valid driver’s license with proof of insurance if driving is required for the position.

• Proficiency in Microsoft Office, including Outlook, Word, and Excel.

• Strong written and verbal communication skills.

• Ability to multitask, prioritize, and work efficiently in a fast paced environment.

• Experience with Yardi, Procure to Pay, and SharePoint is preferred but not required.

We Offer

• Health Insurance

• Vision Insurance

• Dental Insurance

• 401(k)

• Long and Short Term Disability

• Paid Time Off

• Room for Advancement

• Company Events

• Free Lunch or Snacks

• Professional Development