Legal Secretary

Job Description

Job Description

We are looking for a motivated and organized individual to fill the role of Administrative Assistant/Receptionist at our boutique estate planning law firm. This position offers a unique opportunity to work in a dynamic legal environment, combining paralegal and administrative tasks to support our attorneys (3) and enhance the overall efficiency of our practice.

SPANISH SPEAKING PREFERRED

Key Responsibilities:

• Manage front desk operations, including answering phone calls, responding to emails, etc.
• Maintain the firm's appointment calendar, ensuring efficient scheduling of attorney and client meetings.
• Handle general office tasks, such as photocopying, scanning, and filing documents.
• Assist with billing and invoicing processes as needed.
• Provide exceptional customer service to clients, addressing inquiries, and maintaining a positive client experience.
• Assist clients with basic information regarding transaction & estate planning procedures and document requirements.
• Organize and maintain client files, ensuring all documents are up-to-date and easily accessible.
• Coordinate and schedule client meetings, execution of documents, consultations, and follow-up appointments.