Administrative Coordinator-Recruited

Description:

Coordinates and has direct responsibility for a program, project, event or program. Creates and implements administrative systems to manage area of responsibility. Serves as main source of information, effectively responding to inquiries from potential customers, participants, academic collaborators. Prepares and maintains records, reports, budget and plans. May maintain a web page, website, or program materials. Requires 2 to 3 years of related experience, excellent interpersonal and communication skills. Ability to work independently with minimal supervision and direction. Able to plan, prioritize, and track work. Basic or better proficiency on common office software.

No

Union Designation

Additional Details

• Preferred Pay Rate Range : 28.00
• Union Designation : Union Eligible
• Report-To Detail : Hybrid - partial time on campus/partial time WFH (working/living in MA).
• Tenure Limit : 3 months
• FLSA Exemption Status : Non-Exempt/OT Eligible
• Required Education : High School Graduate
• Required occupational training, certifications or license(s) : None
• Business Title : Peer Notetaking Coordinator
• Additional Job Details : The Peer Notetaking Coordinator will support the Disability Access Office (DAO) by coordinating the recruitment, onboarding, and payment setup of Harvard students who provide class notes to peers registered with DAO. This temporary position supports the start of the semester and helps ensure students with approved peer notetaking accommodations have appropriate support in place as quickly as possible.Key Responsibilities Coordinate the recruitment and assignment of Peer Notetakers for DAO-registered students during the first weeks of the semester. Serve as a primary point of contact for Peer Notetakers and DAO students, responding to questions and providing prompt, professional communication primarily via email. Complete administrative tasks and update student and notetaker information using the AIM (Accessible Information Management) system. Maintain accurate records and tracking information using spreadsheets. Onboard new Peer Notetakers and provide guidance on the peer notetaking process. Assist with troubleshooting questions or concerns and escalate issues when appropriate. Use the Buy2Pay system to assist with hiring and payment setup for student Peer Notetakers. Monitor outstanding tasks and follow up with students to ensure assignments are completed in a timely manner. Prioritize multiple tasks effectively during high-volume periods. Maintain confidentiality and handle student information appropriately.Qualifications Strong organizational, time-management, and attention-to-detail skills. Excellent written communication and customer service skills. Ability to manage multiple priorities and respond to students in a timely, professional manner. Experience with spreadsheets and administrative systems. Ability to learn new systems and processes quickly. Previous experience in higher education, student services, or disability/access services is helpful but not required.
• Pre-identified candidate's information, including name, email, phone, state/city/zip & pay rate : (No Value)
• Is the worker converting from being a Harvard full-time employee (FTE)? : No
• Role requires identity, I-9 and 3 reference screen (recruited) : Yes
• Role requires identity, I-9 screen (payrolled) : No
• Role requires DMV/driving history screen : No
• Role requires criminal background and sexual offender screening CORI/SORI : No
• Role requires criminal background screen : No
• Role requires 10-panel drug screen : No
• Role requires credit record check : No
• Role requires compliance with Immunization policy. : No