Executive Assistant

Executive Assistant

Qualifications 5+ years of Executive Assistant experience supporting senior leadership. Advanced Microsoft Office skills including Excel, PowerPoint, Word, Outlook, and Visio. Excellent written and verbal communication skills. Strong organizational and project coordination abilities. Ability to maintain strict confidentiality while managing sensitive information. Self-motivated with excellent judgment and problem-solving skills. Comfortable working independently in a fast-paced environment with changing priorities.

Key Responsibilities Provide executive administrative support to three senior leaders. Manage complex calendars, meetings, and scheduling across multiple time zones. Coordinate domestic and international travel, including expense reporting and reimbursements. Prepare executive presentations, reports, correspondence, and meeting materials. Organize leadership meetings, conference calls, and virtual meetings. Process invoices, purchase orders, approvals, and payment tracking. Assist with administrative compliance activities and maintain confidential business records. Maintain organizational charts, fleet reporting, and executive documentation. Organize digital files using Microsoft Teams and SharePoint. Support additional executive projects and operational initiatives as needed.