Elementary School Administrative Assistant

The Elementary Administrative Assistant serves as an essential member of the school's front office and elementary administrative team for a Preschool-8th grade Christian school of approximately 540 students. This individual supports the Elementary Principal in the daily operation of the elementary division while helping cultivate a warm, organized, Christ-centered environment for students, families, faculty, staff, and visitors.

The Elementary Administrative Assistant provides clerical, organizational, attendance, communication, and event coordination support while assisting with the smooth and efficient functioning of the elementary school office. This role requires professionalism, hospitality, confidentiality, flexibility, initiative, strong interpersonal skills, and the ability to manage multiple responsibilities simultaneously in a fast-paced school environment.

REPORTS TO
Elementary Principal (primary)
Office Administrator

CLASSIFICATION
Non-Exempt | Hourly | 10 months

QUALIFICATIONS REQUIRED

• Demonstrates a personal and growing Christian faith consistent with the mission and values of the school
• Personable, welcoming, and hospitable demeanor with a heart for serving families and students
• Strong organizational and administrative skills
• High attention to detail and accuracy
• Ability to prioritize tasks and manage multiple responsibilities effectively
• Strong verbal and written communication skills
• Ability to maintain confidentiality and exercise discretion
• Ability to work cooperatively and professionally within a team environment
• Ability to interact positively with students, parents, faculty, staff, and visitors

• Proficient in Microsoft Office, Google Workspace, and school-related technology platforms
• Ability to learn and effectively use the school's Student Information System and other office systems
• Ability to remain calm, flexible, and solution-oriented in a busy school office environment

ESSENTIAL DUTIES AND RESPONSIBILITIES
Front Office and Family Support

• Help maintain a warm, welcoming, and professional front office environment for students, parents, visitors, and faculty;
• Greet and assist families and guests entering the elementary office;
• Answer phones, respond to inquiries, and direct calls or visitors appropriately;
• Provide exceptional customer service and support to school families;
• Assist in communicating school procedures, schedules, and information to parents and staff;
• Support the overall mission and daily operations of the elementary division.

Student Supervision and Transportation

• Assist with transporting students who arrive late to school to their classrooms;
• Assist with transport students who are being picked up for early dismissal;
• Assist with student movement throughout the school day as directed by the Elementary Principal;
• Transport students to and from music lessons or other scheduled activities as needed;
• Help ensure student safety and accountability during student transitions.

Attendance and Student Records

• Input and maintain daily attendance records for elementary and preschool students;
• Work cooperatively with the Elementary Principal regarding attendance monitoring, reporting, and follow-up;
• Assist with maintaining accurate student records and documentation;
• Prepare attendance-related reports and assist with data verification as needed;
• Provide data entry support to the Clinic by entering student medical information into the school's Student Information System as needed.

Administrative and Clerical Support

• Provide administrative and clerical support to the Elementary Principal;
• Prepare class rosters, schedules, reports, correspondence, and other materials needed for the school year;
• Assist with copying, filing, data entry, document preparation, and record maintenance;
• Support office workflows and organizational systems to ensure efficient operations;
• Assist with special projects and additional administrative tasks as assigned;
• Work collaboratively with the office and administrative team to support school-wide initiatives and events.

Event and Program Coordination

• Coordinate and assist with planning elementary field trips under the direction of the Elementary Principal, including:
  • Scheduling and reservations
  • Transportation coordination
  • Permission forms and documentation
  • Communication with teachers and parents
  • Organizational and logistical support
• Schedule and coordinate all elementary school photo sessions with the school photographer, including:
  • Individual student photos
  • Class photos
  • Spring photos
  • Faculty and staff photos
• Coordinate classroom and grade-level picture schedules;
• Assist with organization and logistics for picture day to ensure efficient operation;
• Provide support for elementary programs, activities, and special events as needed.

PROFESSIONAL EXPECTATIONS

• Demonstrate professionalism, integrity, and a servant-hearted attitude in all interactions;
• Maintain confidentiality regarding students, families, faculty, and school matters;
• Support and uphold the mission, values, and policies of the school;
• Exhibit flexibility and willingness to assist where needed within the school community;
• Maintain a positive and collaborative working relationship with faculty, staff, and administration;
• Attend meetings, trainings, and school events as required.

PHYSICAL REQUIREMENTS

• Ability to move throughout the campus during the school day;
• Ability to transport students safely between locations on campus;
• Ability to lift, carry, and move office materials and supplies as needed;
• Ability to sit, stand, walk, bend, and use office equipment for extended periods of time.

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