Administrative Assistant Reception

Job Description

Job Description

Administrative Assistant Reception

100% Onsite in Boston, MA

Description:

The Administrative Assistant is the face of American Tower. Key responsibilities include greeting all guests and notifying employees of

their arrival, professionally managing the main corporate telephone line effectively, and handling the appearance and tidiness of all common areas of the administrator’s floor. Internal customer service is a key part of this role.

Essential Duties & Responsibilities:

• Professionally manage all incoming calls by answering them promptly and ensuring that the caller is directed appropriately.
• Greet guests in a professional, courteous manner.
• Open visitor and common areas upon arrival to the office (e.g., turn on lights, deliver newspapers, organize kitchens and conference rooms).
• Manage visitor and office maintenance requests through the building's online system and follow through with those requests.
• Track and order general office supplies and supplies for office equipment.
• Place service calls on office equipment and monitor repair status.
• Serve as point of contact for office vendors; track, obtain necessary approvals, and process for payment all office management related invoices
• Sort and distribute office mail, faxes, and handle packages.
• Maintain a clean appearance in the main common areas (e.g., lobby, kitchens, supply rooms, and conference rooms).
• Assist office manager and Executive Assistants with event planning and board meetings.
• Handle certain administrative and overflow support assignments for assigned SVP or manager, including expense report handling or as otherwise needed and approved by manager.

MUST HAVES:

1. 1-2 years of Office Management Experience
2. General knowledge of Microsoft Office
3. Strong written and oral communication skills
4. Experience with Oracle is nice to have
5. Experience with phone support
6. Strong organizational skills

Job Type & Location

This is a Contract to Hire position based out of Boston, MA.

The pay range for this position is $29.17 - $29.17/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Boston,MA.

This position is anticipated to close on Jul 1, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.