Administrative Assistant

Job Description Title & Classification Administrative Assistant, OCC CJSC – Non-Exempt Reports To Director, OCC Community Justice Support Center Job Summary The Administrative Assistant will provide a variety of office management, data collection and reporting duties for the Center. The role includes answering telephone calls, registering participants, and performing functions as directed by the Program/Treatment Manager(s). The Assistant will reflect and display the values of caring, honesty, respect and responsibility. Job Functions Register participants as they enter the Center. Answer telephones in a professional and courteous manner. File reports, reviews, log drug testing results and place in participant files. Organize the flow of information, phone messages, faxes, mail and electronic information to the appropriate staff. Maintain appropriate forms, replenish office supplies, unit supplies, and effectively use purchase orders and vouchers in accordance with Association procedures monthly as directed. Maintain accurate and efficient records; perform record-keeping/filing for the program. Participate in supervision with the Program/Treatment Manager as needed. Attend staff meetings as assigned. Work cooperatively with OCC, Probation, Parole and other agency personnel at the Center. Establish and maintain positive working relationships with funding sources and the community at large. Collect and document urine screens as needed. Perform other duties as assigned or directed by the supervisor(s). Adhere to fiscal policies and procedures such as petty cash, purchase orders, vouchers and employee expenses as requested. Ensure that the Administrative Assistant’s office meets the highest standards of cleanliness and maintenance. Interdivisional, Community & Volunteer Responsibilities Attend all assigned meetings. Actively participate in the Y's Annual Campaign. Leadership Competencies – Leader Mission Advancement: Accepts and demonstrates the Y's values; demonstrates a desire to serve others and fulfill community needs; recruits volunteers and builds supportive relationships; supports fundraising. Collaboration: Works effectively with people of different backgrounds, abilities, opinions, perceptions; builds rapport; listens for understanding; speaks and writes effectively; takes initiative to develop others. Operational Effectiveness: Makes sound judgments; transfers learning; embraces new approaches; establishes goals; clarifies tasks; plans work; follows budgeting policies; reports financial irregularities; strives to meet or exceed goals. Personal Growth: Pursues self-development; demonstrates openness to change; evaluates personal strengths and limitations; maintains functional and technical knowledge and skills; uses best practices and up-to-date technology. Education & Experience Requirements Two-year Associate's Degree or equivalent training/education. Proficiency in Microsoft Word, Excel, Outlook and Teams. Attention to detail and accuracy a must. Some evening availability required. Some traveling required for meetings and training. Must be able to sit, stand, bend and walk during the work day. #J-18808-Ljbffr