Corporate Administrative Assistant

Corporate Administrative Assistant

Corporate - Chicago, IL 60602

Overview

Salary Range $24.00 - $30.00 Hourly Position Type Full Time

Description

The Corporate Office Administrative Assistant plays a central role in ensuring the smooth, efficient, and professional operation of the company's corporate headquarters. This position supports executive leadership, executes administrative functions, manages office operations, and helps maintain compliance and organizational standards across a multi-property real estate portfolio. The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced environment with shifting priorities.

Compensation

The pay range for this role is $24.00 to $30.00 per hour, based on experience and qualifications. This is a full-time, hourly– non-exempt position.

Benefits:

• Competitive Compensation
• Quarterly Bonus Eligibility
• Medical, Dental and Vision Insurance
• Life, Critical Illness and Accident Insurance
• A HSA and a FSA
• Wellness Program
• Employer-Paid Life Insurance Benefit
• Employer-Paid Long Term Disability Benefit
• Paid Vacation and PTO
• Thirteen (13) paid holidays
• Paid time off for your birthday and your work anniversary
• Two (2) volunteer days to support your favorite charitable organization(s)
• Paid maternity leave
• 401(k) with a generous employer match
• Employee Assistance Program
• Fun team building company outings
• Continuing Employee Education and Development
• Opportunity to Advance in your Career

Role Responsibilities:

• Oversee day-to-day operations of the corporate office, ensuring a professional, efficient, and well-organized environment.
• Answer and screen telephone calls in a courteous and professional manner.
• Greet visitors in a professional and welcoming manner.
• Manage daily mail operations, including receiving and distributing mail/packages, maintaining postage meter levels, and coordinating messenger services as needed.
• Monitor office supplies inventory and reorder items as necessary.
• Coordinate office maintenance, repairs, and facility needs.
• Maintain cleanliness and organization of office common areas, including the kitchen.
• Coordinate internal meetings, events, training sessions, and group lunches.
• Decorate workstations for birthdays and other celebrations.
• Develop and maintain office policies, procedures, and administrative systems.
• Perform additional duties as requested by senior management team members.

Qualifications

Qualifications Required:

• High School diploma or equivalent required.
• Prior experience in a business office environment, preferably in real estate, property management, construction, or a related industry.
• Demonstrated proactive attitude, strong organizational skills, and attention to detail.
• Excellent customer service skills and the ability to communicate clearly and professionally.
• Ability to set priorities and complete tasks within established deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and common business software.
• Ability to maintain confidentiality and handle sensitive information.
• Experience supporting executive leadership or C-suite teams preferred.
• Familiarity with property management software (e.g., Yardi, AppFolio, MRI), a plus.

Key Competencies:

• Proactive problem-solver who anticipates needs before they arise.
• Detail-oriented with strong follow-through.
• Professional and polished communication style.
• Adaptable in a dynamic, growth-oriented environment.
• Collaborative team player who builds strong internal relationships.

Work Environment:

• Full-time, on-site role at the corporate headquarters.
• Fast-paced environment with frequent interaction across departments.

ABOUT US

TLC Management is a Chicagoland-based company that exclusively owns, operates, and manages each of its residential communities. Our commitment to our residents includes adhering to high-quality standards to provide them with much more than a rental apartment but a genuine sense of community and exemplary customer service. We continually strive to meet or exceed our residents' expectations by providing well-maintained properties, desirable locations, and responsive service. Our company culture is to not only provide TLC to our residents but also to commit to ongoing training and professional development for our team. It is also important to us that our team members feel that TLC is a safe space where they can express their ideas and share suggestions of how we can continually evolve into a better employer and best suit their needs.

TLC Management Co. provides equal employment opportunities for all, regardless of race, color, religion, sex, national origin, age, disability or any other legally protected classification. Our company's policy is to hire and promote the most qualified applicants and to comply with all federal, state and local equal employment opportunity laws.