Senior Administrative Assistant

Administrative Assistant

The Administrative Assistant supports the VP and General Manager of Defense by managing scheduling, communications, travel arrangements, and operational coordination to enable effective strategic and operational leadership. This role provides administrative support to designated department leaders as needed, assisting with the coordination of meetings, calendars, communications, travel, and other operational activities. The Administrative Assistant demonstrates a proactive, self-starter attitude, strong organizational and time-management skills, and the ability to prioritize multiple responsibilities while maintaining professionalism, confidentiality, and exceptional customer service. They play a key role in supporting efficient office operations and fostering collaboration across departments and sites to ensure organizational goals are achieved.

Karman Space & Defense provides concept-to-production solutions for mission-critical systems on spacecraft, launch vehicles, missiles, hypersonics, and integrated defense systems. We believe that solving the industry's most complex and mission-critical challenges requires relentless determination and a willingness to push the boundaries of possibility. Karman Space & Defense brings to bear unparalleled production capabilities, unmatched engineering expertise, and unflinching analysis to render the impossible, possible.

Compensation & Benefits

• Medical, Dental, Vision
• Company Paid Life Insurance
• 401(k) Retirement Savings Plan
• Paid Time Off (PTO)
• Paid Holidays
• Tuition Reimbursement

What You Will Do

• Provide comprehensive administrative support to the VP General Manager and designated department leaders to ensure efficient daily operations
• Manage calendars, coordinate meetings, events, special projects, and administrative activities to support departmental priorities and organizational objectives
• Prepare, organize, and distribute correspondence, reports, presentations, meeting materials, and other business documents.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and related logistics Serve as a liaison with internal and external stakeholders, facilitating effective communication and coordination across departments
• Maintain organized records, files, and documentations
• Exercise sound judgment in handling confidential and sensitive information with discretion and professionalism
• Anticipate administrative needs, prioritize competing demands, and recommend process improvements to enhance operational efficiency
• Provide general office and administrative support and perform other related duties and special projects as assigned

What We Are Looking For

• Required Education: HS diploma
• Associate degree, bachelor's degree, or additional relevant training in business administration or a related field preferred.
• 2 + years in an office administration position is preferred
• Experience supporting managers or department leaders is preferred
• Strong time management skills and ability to multi-task and prioritize work
• Excellent verbal and written communication skills
• Familiarity with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience coordinating travel arrangements and managing travel and expense systems (e.g., Concur).
• Must have reliable transportation
• This position requires the use of stairs, and occasionally lifting objects up to 30lbs
• Must be a U.S. Citizen

Equal Opportunity Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Karman is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to race; color; religion; genetic information; national origin; sex; pregnancy, childbirth, or related medical conditions; age; disability; citizenship status; uniform servicemember status; or any other protected class under federal, state, or local law. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment advertising, pay, and other forms of compensation, training, and general treatment during employment.