Administrative Assistant ( Front Desk)

Job Description

Job Description

Karman Space & Defense is a leader in the rapid design, development, and production of critical, next-generation system solutions that align with the U.S. Department of War and its allies’ core mission priorities, and meet the accelerating demand for access to space. Building on nearly 50 years of success, we deliver Payload & Protection Systems, Aero/Hydrodynamic Interstage Systems, and Propulsion & Launch Systems to more than 80 prime contractors supporting over 130 space and defense programs.

This role is part of our Hypersonics and Strategic Missile Defense business, which designs, develops, and delivers highly dependable missile systems for hypersonic and strategic missile defense missions. We provide integrated, mission-ready hardware that brings together multiple technologies into unified systems engineered to perform in demanding operational environments. Our tip-to-tail capabilities include payload protection and deployment systems, propulsion systems, aerodynamic interstage systems, separation systems, missile subsystems, shroud systems, launch systems, and payload integration solutions.

The Administrative Assistant supports smooth and effective daily operations by serving as the first point of contact for customers, visitors, and employees. This role helps maintain a professional, welcoming environment, coordinates front-office activities, and provides essential administrative support that enables teams across the facility to work efficiently and stay focused on delivering mission-critical solutions.

Responsibilities

• Greets and assists customers and visitors, ensuring a professional and positive experience.
• Answers and routes incoming calls to the appropriate staff or department.
• Coordinates guest logistics, including conference room scheduling, meeting set‑up, refreshments, and catered meals.
• Manages mail processing by opening, sorting, scanning, filing, and distributing items.
• Handles visitor check‑in procedures, including issuing and collecting badges and maintaining visitor logs in alignment with security protocols.
• Maintains cleanliness, organization, and professional standards across front desks and common spaces.
• Supports Security team operations by photographing individuals, printing identification badges, and managing related documentation.
• Manages office supply inventory by stocking, ordering, and replenishing materials throughout the facility.
• Assists with general office operations such as printer maintenance, shred bin upkeep, and other routine functional needs.
• Provides administrative support to other departments as needed in a fast‑paced, collaborative environment.

Required Qualifications

• High school diploma or equivalent.
• Strong time‑management skills with the ability to multi‑task and prioritize work.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Reliable transportation.

Preferred Qualifications

• More than 2 years of experience in an office administration role.

Physical Requirements

• Ability to use stairs.
• Ability to lift objects up to 30 lbs.
  The essential functions of this position must be performed with or without reasonable accommodation.

This position requires U.S. person status under U.S. export control laws, including U.S. citizens and nationals, lawful permanent residents, refugees, and asylees.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off
• Health Savings Account (HSA) with company contribution
• Flexible Spending Accounts (FSA)
• Company‑paid life and AD&D insurance
• Short‑ and long‑term disability coverage
• Tuition reimbursement

Karman Space and Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable law.