Executive Assistant

Executive Assistant Our client, a prominent Chicago-based firm, is seeking an exceptional Executive Assistant to serve as a trusted right-hand to a member of their C-suite. This is an exciting, high-visibility opportunity to work closely with senior leadership and play an integral role in a fast-paced, dynamic organization. The ideal candidate is sharp, proactive, and highly organized, with excellent judgment and a natural ability to stay ahead of priorities, anticipate needs, and keep a busy executive operating seamlessly. Responsibilities: Manage complex, ever-shifting calendars and meeting logistics, often across multiple time zones Coordinate detailed domestic and international travel, including itineraries and contingency planning Draft, edit, and manage correspondence, board materials, presentations, and internal communications Prepare and reconcile expense reports; support light budget tracking and vendor coordination Serve as a key liaison between the executive and board members, senior leadership, clients, and external partners Anticipate scheduling conflicts and shifting priorities, and adjust plans proactively Coordinate logistics for offsites, board meetings, and executive-level events Manage projects and follow up on action items on the executive's behalf Exercise sound judgment and discretion with highly confidential business and personal information Qualifications: 5+ years of experience as an Executive Assistant, ideally supporting C-suite or senior leadership Demonstrated experience managing complex calendars and travel for a senior executive Exceptional written and verbal communication skills, with strong attention to tone and detail High proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and calendar/scheduling tools Experience supporting board-level or executive-level meetings a plus Strong project management instincts and the ability to juggle multiple priorities without dropping details Ability to work independently, exercise sound judgment, and anticipate needs before they're voiced A steady, professional presence under pressure Comfortable working onsite in Chicago Please submit your resume for consideration! Career Group