Executive Assistant

Job Description

Job Description

If you are organized, personable, and thrive in a fast-paced office environment, this is your opportunity to make a meaningful impact. Horizon Systems is looking for a dependable and detail-oriented Executive Assistant to support our office operations and provide exceptional service to our team and visitors. This role is ideal for someone who enjoys being the go-to person for office coordination and thrives on keeping things running smoothly.

The Role: Supporting Office Operations and Customer Experience

As an Administrative Assistant, you will be the first point of contact for visitors and callers, while also supporting internal teams with administrative tasks and office coordination. Your ability to manage multiple responsibilities with professionalism and a positive attitude will be key to your success. Your primary responsibilities include:

• Support Marketing, Sales and Leadership management functions including functional support of VP of Sales, VP of Marketing and the President.
• Greet visitors and provide assistance or direct them to the appropriate staff
• Answer and route calls on a multi-line phone system and manage messages
• Provide excellent customer service to clients, vendors, and internal teams
• Order office supplies and coordinate equipment maintenance
• Prepare meeting spaces and assist with scheduling and logistics
• Maintain and update CRM data to support the Inside Sales team
• Draft and distribute internal communications and reports
• Assist with order processing and tracking as needed
• Maintain a clean and organized work area

Core Competencies

Success in this role requires a blend of communication, organization, and initiative. We’re looking for a professional who demonstrates:

• Strong interpersonal and customer service skills
• Ability to multitask and manage priorities with accuracy
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Willingness to learn and grow with the company
• Ability to work independently and collaboratively

Required Qualifications:

• High school diploma
• Demonstrated administrative experience in a professional setting

About Horizon Systems

Horizon Systems is a recognized provider of engineered ingredient handling solutions, specializing in the design, manufacturing, and integration of pneumatic conveying and process systems. Serving industries such as plastics, food, pet food, and chemicals, we are committed to delivering high-performance solutions that meet complex customer needs.

At Horizon Systems, we believe in staying curious, becoming better every day, getting it done, doing the right thing the right way, and fostering teamwork—because nobody does it alone. Join a company where your organizational skills and professionalism will be valued and play a key role in supporting our mission.