Administrative Officer.

Responsibilities Analyze staffing levels, travel, materials, and related requirements to provide cost data and information for program planning and evaluation activities. Evaluate budgetary and fiscal data for consistency with estimates, current program operations, and anticipated changes in mission, staffing, and funding. Provide policy interpretation and guidance regarding the preparation, revision, monitoring, and evaluation of organizational budget estimates and FTE needs. Advise OPPD management officials on human resources matters by coordinating organizational needs with human resources office requirements. Initiate personnel actions and oversee recruitment, selection, promotion, awards, and training activities to ensure alignment with staffing plans and funding levels. Advise OPPD management officials in structuring positions and writing performance plans. Review completed position descriptions and work plans for format and uniformity before submission to the human resources office. Requirements You must be a US Citizen or US National. Males born after 12/31/1959 must be Selective Service registered or exempt. Subject to satisfactory adjudication of background investigation and/or fingerprint check. May be required to successfully complete a probationary or trial period, unless previously served. Subject to one year supervisory/managerial probationary period unless prior service is creditable. New USDA supervisors must successfully complete all components of the required training program before the end of their probationary period. Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution. If you are newly hired, the documentation you present for purposes of completing the Department Homeland Security (DHS) Form I-9 on your entry‑on‑duty date will be verified through the DHS "E‑VERIFY" system. Successfully pass the E‑Verify employment verification check. To learn more about E‑Verify, including your rights and responsibilities, visit False statements or responses on a resume or application can jeopardize employment and may be grounds for disciplinary action, including removal from Federal service. If you are selected, you may need to complete a Declaration for Federal Employment (OF‑306) prior to being appointed to determine suitability for Federal employment and to authorize a background investigation. Qualifications Time in Grade : Current federal employees applying for a promotion opportunity must meet the time in grade requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. GS‑11 Level : To qualify for the Administrative Officer GS‑11 level, you must demonstrate at least one year (52 weeks) of specialized experience equivalent to the GS‑09 level that has equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position. Specialized experience must show evidence of performing administrative management functions in support of organizational operations, including budget, personnel, procurement, and office services. Analyzing administrative or program data, such as staffing levels, workload changes, travel, supplies, or other resource needs, and preparing summaries or reports used for planning or evaluation purposes. Assisting with or performing budget‑related duties, including compiling resource requirements, reviewing financial data for consistency with established estimates, and preparing portions of an organizational budget submission. Supporting human resources functions, such as initiating personnel actions; assisting with recruitment, selection, promotion, awards, or training processes; reviewing position descriptions or work plans; or coordinating actions with servicing HR offices. Applying administrative policies, procedures, or regulatory requirements to resolve routine issues related to personnel, budgeting, procurement, or office operations. Assisting with procurement and contract‑related tasks, including preparing requisitions or purchase requests, monitoring purchases for compliance, or providing guidance on basic contracting or property management procedures. Providing administrative support services, such as records management, property management, travel coordination, mail and file services, equipment maintenance, or similar operational activities. Communicating with internal and external stakeholders, such as program staff, agency representatives, contractors, or partner organizations, to exchange information, coordinate administrative actions, or provide guidance on procedural requirements. GS‑12 Level : To qualify for the Administrative Officer GS‑12 level, you must demonstrate at least one year (52 weeks) of specialized experience equivalent to the GS‑11 level that has equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position. Specialized experience must reflect independent application of advanced administrative management practices across budget, human resources, procurement, and organizational support functions within a complex program environment. Providing authoritative guidance on preparing, revising, monitoring, and evaluating budget estimates and FTE needs; maintaining financial controls; and ensuring the equitable and efficient distribution of financial resources. Acting as a liaison with HR to advise management officials on human resources matters and coordinating organizational needs with servicing HR offices. Conducting analyses of administrative and clerical support structures, including monitoring shifts between permanent, full‑time, part‑time, and temporary staff; recommending improvements to position management and workflow processes. Identifying and resolving complex administrative problems impacting financial management, personnel utilization, logistics, and office operations, often under conditions requiring independent judgment, competing priorities, and limited guidance. Interpreting and applying procurement and contract regulations, directing staff in preparing requisitions and purchase orders, and ensuring adherence to Federal and Agency acquisition policies. Advising management officials and employees on contract management responsibilities, procurement options, and compliance obligations. Providing tactful and effective communication with internal and external partners, including program managers, attorneys, contractors, and other agencies, to implement recommendations or secure cooperation on sensitive issues. Education A PhD or equivalent doctoral degree, OR 3 full academic years of progressively higher‑level graduate education leading to such a degree, OR An LL.M., if related to the position. Reasonable Accommodation If you believe you have a disability covered by the Rehabilitation Act of 1973 as amended, that would interfere with completing the USA Hire Competency‑Based Assessments, you will have the opportunity to request a reasonable accommodation in your online application. Requests for accommodation and appropriate supporting documentation must be received prior to starting the assessments. Decisions are made on a case‑by‑case basis, and you will be notified in advance of the assessments to obtain any necessary accommodations. Benefits As a federal employee, you and your family will have access to a range of benefits that support a rewarding federal career. Eligibility for benefits depends on the type of position you hold (full‑time, part‑time, or intermittent). Contact the hiring agency for specific information on the benefits offered. #J-18808-Ljbffr Food Safety and Inspection Service