Executive Assistant, MGB Anesthesiology

Job Summary The Department of Anesthesiology at Mass General Brigham—an internationally recognized leader in clinical care, research, and education—is seeking a highly skilled Executive Administrative Assistant to provide direct support to the Chair of Anesthesiology as well as the Executive Vice Chair. This role is based primarily at Brigham and Women’s Hospital, with occasional on‑site needs at Massachusetts General Hospital, and follows a hybrid schedule of three days on‑site and two days remote after an initial on‑site probationary period. Working in a suite alongside physicians and senior‑level leaders, this position delivers advanced administrative and secretarial support within a fast‑paced academic medical environment. The role requires exceptional professionalism, communication skills, discretion, and the ability to manage complex and confidential matters with sound judgment. Key Responsibilities Heavy and proactive calendar management, ensuring daily preparedness for the Chair and Executive Vice Chair. Coordinating travel, reimbursements, and meeting logistics. Preparing presentations and project materials. Ordering supplies and managing benevolence gifts for births, bereavements, and special occasions. Drafting correspondence, maintaining files and budget records. Supporting broader programmatic initiatives and professional development opportunities. Essential Functions Perform secretarial and administrative duties for an executive or chief. Manage schedule, arrange appointments, travel, meetings, including coordinating documents, refreshments, and resources, and conference calls. Prepare correspondence, meeting minutes or executive summaries. Maintain files and office supplies, budget records, reconcile and verify expenses, and complete reimbursements. Work requires some analysis and use of initiative and independent judgment. Remain knowledgeable of corporate policy. Often called upon to interpret and communicate executive or board's intent to other employees. Assist other administrative/executive assistants, and may assist with orientation and training of staff. May make contacts of a sensitive, complex, and confidential nature. Complete routine tasks under minimal supervision. Qualifications Education: High School Diploma or Equivalent required; Associate's Degree in a related field preferred. Experience: 3-5 years as an Administrative Assistant to an Executive, Chair, or Senior Leader required. Knowledge, Skills & Abilities: Highly proficient in advanced administrative skills and office applications. Ability to proofread and edit written documents. Ability to manage complex phone calls and deliver detailed information, solving complex issues as appropriate. Highly proficient in all communication skills (phone, verbal, and written). Ability to handle sensitive information and situations with poise and professionalism. Strong organizational, coordination, and judgment skills. Ability to prioritize effectively. Ability to problem‑solve and troubleshoot. Ability to analyze a situation and determine the best course of action within established guidelines. Basic math and bookkeeping knowledge. Advanced understanding and use of medical terminology and comprehension of billing and fiscal information. Ability to demonstrate good leadership skills in a team environment, including guiding, orienting, training, and assisting other administrative staff. Physical Requirements Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs – 35lbs Carrying Occasionally (3-33%) 20lbs – 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision – Far Constantly (67-100%) Vision – Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Job Details Remote Type: Hybrid Work Location: 75 Francis Street, Brigham and Women’s Hospital Scheduled Hours: 40 per week Employee Type: Regular Work Shift: Day (United States of America) Pay Range: $25.50 – $36.49 hourly Grade: 5 EEO Statement Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at View phone number on click.appcast.io. #J-18808-Ljbffr Mass General Brigham