Legal Billing & Collections Accounts Receivable Clerk

Job Description

Job Description

Join Our Team

Gray, Duffy, Eisenbaum & Lee, LLP is a well-established and respected law firm serving clients throughout California. Our reputation is built on exceptional client service, professionalism, and integrity. We also believe our success starts with our people and are committed to fostering a collaborative, respectful, and supportive workplace.

We are seeking a dependable and detail-oriented Legal Billing & Collections Accounts Receivable Clerk with legal billing and collections experience to join our accounting team in our Woodland Hills office. If you enjoy working with numbers, take pride in accuracy, and appreciate being part of a team where your contributions make a difference, we'd love to hear from you.

Why Join GDEL?

At Gray, Duffy, Eisenbaum & Lee, LLP, every member of our team contributes to the firm's success. We offer:

• A welcoming, collaborative, and professional work environment
• A stable part-time schedule
• Meaningful work supporting the firm's accounting operations
• Competitive hourly compensation
• Complimentary on-site parking

The Legal Billing & Collections Accounts Receivable Clerk plays a key role in supporting the firm's accounting operations, with a primary focus on accounts receivable, legal billing, client account management, and collections. The ideal candidate has experience working in a law firm or professional services environment and understands the unique billing and collection processes associated with legal services.

The ideal candidate is a hands-on accounts receivable professional with law firm billing and collections experience who is comfortable taking ownership of outstanding balances and communicating directly with clients. The candidate should be persistent yet professional in collection efforts, highly detail-oriented when reviewing client accounts, and comfortable working with attorneys and firm personnel to resolve billing issues.

Essential Duties and Responsibilities

• Manage daily accounts receivable activities, including monitoring client accounts, outstanding balances, payments, credits, and aging.
• Review and follow up on outstanding legal invoices and delinquent client accounts.
• Conduct professional and courteous collection efforts with law firm clients, including telephone, email, and written follow-up.
• Communicate with clients regarding invoices, payment status, account balances, and billing questions while maintaining a high level of client service.
• Research and resolve legal billing and payment discrepancies, coordinating with attorneys, billing staff, and other firm personnel as needed.
• Review client account histories and aging reports to identify collection issues and determine appropriate follow-up.
• Assist with legal invoice preparation, billing adjustments, credits, write-offs, and account corrections as needed.
• Track payment arrangements and follow-up on promised payments.
• Maintain accurate and complete accounts receivable records and supporting documentation.
• Assist with month-end closing activities, account reconciliations, aging reports, and other financial reporting.
• Generate reports and analyze accounts receivable data using Microsoft Excel and accounting/billing software.
• Assist with identifying and resolving unapplied payments and other client account discrepancies.
• Provide general accounting and administrative support to the accounting department.
• Maintain confidentiality of client, financial, and firm information.
• Perform other job-related duties as assigned.

Minimum Qualifications

• Two (2) or more years of experience in accounts receivable, collections, legal billing, bookkeeping, or general accounting.
• Law firm billing, accounts receivable, or collections experience strongly preferred.
• Experience communicating directly with clients regarding outstanding legal invoices, account balances, and payment arrangements.
• Strong understanding of accounts receivable principles, including aging, payment application, reconciliations, and collections.
• Proficiency in Microsoft Excel, including formulas, spreadsheets, data entry, sorting/filtering, and reporting.
• Strong attention to detail and a high degree of accuracy.
• Excellent verbal and written communication skills, with the ability to communicate professionally with clients, attorneys, and firm personnel.
• Ability to handle sensitive financial and client information with discretion and confidentiality.
• Ability to work independently, prioritize competing responsibilities, and meet deadlines.
• High school diploma or equivalent.

Preferred Qualifications

• Prior experience in a law firm accounting or billing department.
• Experience with legal billing and collections, including attorney time and expense billing, client ledgers, aged receivables, payment arrangements, and delinquent accounts.
• Familiarity with legal billing and accounting software and law firm financial systems.
• Experience working with trust/retainer balances and client account records.
• Experience with Microsoft Access.
• Coursework or training in accounting, finance, bookkeeping, or a related field.
• Experience working in a professional services environment where client relationships, accurate billing, and timely collections are critical.

Work Arrangement: On-site (remote or hybrid work is not available for this position)

Compensation: $25.00–$28.00 per hour. Starting pay will be determined based on job-related qualifications, skills, experience, education, and other business-related factors permitted by applicable law.

Physical Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. This position primarily involves working at a computer, communicating with others, and occasionally lifting or moving office materials weighing up to 15 pounds.

Equal Employment Opportunity

Gray, Duffy, Eisenbaum & Lee, LLP is an equal opportunity employer. We are committed to creating an inclusive workplace where all qualified applicants and employees are treated with respect and fairness.

Employment decisions are made without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision-making, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, California, or local law.

The firm provides reasonable accommodations to qualified applicants and employees with disabilities and to applicants and employees with sincerely held religious beliefs, practices, or observances, consistent with applicable law.

Additional Information

This job description describes the general nature and level of work expected for this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may change based on business needs.

We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.