Administrative Specialist III
$23.38 - $31.63 per hourMaine Medical Center
Administrative Specialist IIIThe Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with management and departmental staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, administering budgets, and performs other similar activities.Required Minimum Knowledge, Skills, and Abilities (KSAs)Education: High School diploma or GED preferred.License/Certifications: N/AExperience: Four years of experience in an administrative support role required.Additional Skills/Requirements Required: Advanced Microsoft Office skills.Additional Skills/Requirements Preferred: N/AMaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources—so you can grow your career while feeling supported both personally and professionally.We recognize the value each team member brings to our organization. Any offer of employment will depend on qualifications such as skills, relevant experience, education, certifications, and other job-related factors. The base range is an estimate and does not reflect the full value of our total compensation package.The pay range for this position is $23.38 to $31.63 per hour.Compensation for part-time positions is determined on a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).In addition to base pay, MaineHealth offers comprehensive benefits, recognition programs, career growth opportunities, and, where applicable, shift differentials or other incentives.
$23.38 - $31.63 per hour
Description Clerical/Administrative Support Req #: 87783 Summary: The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with...SuggestedHourly payFull timePart timeWork at officeFlexible hours- ...Administrative Specialist IIIThe Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with management and departmental staff,...SuggestedWork at officeImmediate startFlexible hours
Maine Medical Center
Westbrook, ME3 days ago $23.38 - $31.63 per hour
...Description MaineHealth Medical Group Medical Administration Req #: 85692 Summary: The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one...SuggestedHourly payFull timePart timeWork at officeImmediate startFlexible hoursMaineHealth
Westbrook, ME3 days ago$21.09 - $27.12 per hour
...Description Medical Group Practices Clerical/Administrative Support Req #: 89081 Summary: The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department and administrative operations while working...SuggestedHourly payFull timePart timeWork at officeImmediate startFlexible hoursShift workMaine Medical Center
South Portland, ME2 days ago- Maine Health - - Responsibilities: Coordinate daily department activities; Prepare correspondence and reports; Schedule management and calendar coordination; Arrange travel; Support administrative operations with managementSuggested
MaineHealth
South Portland, ME2 days ago $21.09 - $27.12 per hour
...Administrative Specialist II The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department and administrative operations while working closely with management staff, preparing correspondence, reports, and other...Hourly payFull timePart timeWork at officeFlexible hoursShift work$21.09 - $27.12 per hour
...Facility: Medical Group Practices Schedule: Full Time Shift: Day Job Category: Clerical/Administrative Support Req #: 89081 Date Posted: Aug 7, 2026 Summary The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned...Hourly payFull timePart timeWork at officeFlexible hoursShift work- Description Clerical/Administrative Support Req #: 85135 Summary The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department and administrative operations while working closely with management staff, preparing...Work at officeImmediate startFlexible hours
- ...MaineHealth is seeking an Administrative Specialist III to coordinate daily activities of the department and support multiple executives. The role involves preparing correspondence, reports, and documents, arranging travel, and managing calendars and budgets. The position...Work at officeFlexible hours
MaineHealth
Portland, ME2 days ago - ...Administrative Support Specialist The Opportunity Alliance is looking to fill an Administrative Support Specialist role with our Women, Infants, and Children (WIC) program. The Special Supplemental Nutrition Program for Women, Infants, and Children better known as...Full timeWork at officeLocal area
$40k - $60k
...Client Experience & Administrative Coordinator Client Experience & Administrative Coordinator Location: Portland, Maine Job Type: Full-Time | On-Site Industry: Cannabis & Environmental Testing (PFAS) Compensation: $40 - $60,000 About Nova Analytic Labs Nova Analytic...Full time$46.5k
...Senior Administrative Coordinator The Senior Administrative Coordinator provides advanced administrative coordination and operational support to the Westbrook College of Health Professions (WCHP) Dean's Office. Reporting to the Director of Finance & Administration,...Full timeContract workTemporary workFor contractorsH1bWork at officeFlexible hoursUniversity of New England
Portland, ME4 days ago- Job DescriptionFounded in 1985, Portland Tugboat is New England's premier tugboat company, providing the most powerful fleet of tugs in the region. Handling a wide range of cargo, Portland Tugboat has a distinguished record of providing safe and efficient ship docking ...Work at officeLocal area
McAllister Towing
Portland, ME5 days ago $24.05 - $29.32 per hour
...JOB PURPOSE: This position performs advanced administrative, financial, records management, and operational support for two County departments: Assessing and Emergency Management. The incumbent serves as a trusted administrative resource responsible for coordinating...Hourly payFull timeFor contractorsWork at officeWork visaCumberland County Government
Portland, ME14 days ago- ...day-to-day operations - from keeping supplies, facilities, deliveries, events, onboarding, safety, vendors, assets, and finance administration on track to creating a positive, organised office experience for employees and visitors alike. This is a hands-on, varied role...Part timeWork at officeLocal areaWork from homeHome officeFlexible hours
Audinate
Portland, ME1 day ago $26 - $33 per hour
...events, celebrations, and company meetings Maintain employee contact information, emergency contacts, and important dates Office Administration & Systems Maintain a professional, organized, and clean office environment Procure office supplies and monitor inventory levels...Full timeFor contractorsFor subcontractorWork at officeNortheast Sustainable Energy Association
Portland, ME2 days ago- ...Job Description Job Description Position Overview: We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role...Work at office
Maine Wing Management LLC
Portland, ME9 days ago $21 per hour
...Field Support Specialist Location: Portland, ME Hourly Rate: $21 per hour + $2,000 Annual Bonus Potential Support Operations.... ...who thrives in a fast-paced environment and enjoys managing administrative tasks that keep the business running smoothly. Why You'll...Hourly payWeekly payTemporary workWork at officeLocal areaFlexible hours$28.37 - $35.05 per hour
...Administrative CoordinatorJoin Martin's Point Health Care - an innovative, not-for-profit health care organization offering care and coverage to the people of Maine and beyond. As a joined force of "people caring for people," Martin's Point employees are on a mission...Full timeLocal areaWeekend workAfternoon shiftMartins Point Health Care
Scarborough, ME1 day ago- MaineHealth is seeking an Administrative Specialist II to coordinate the daily activities of the assigned department and support administrative operations while collaborating with management. You will prepare correspondence, reports, and other documents; make travel arrangements...Work at office
$190k - $210k
Our cybersecurity and information security teams at IDEXX contribute to a more resilient, adaptable, and security-aware enterprise prepared to navigate today’s evolving threat landscape. We have complex, multi-dimensional programs across the organization that support all...Work at officeLocal areaWorldwideRelocationFlexible hours$70k - $90k
...communication across schools, departments, contractors, staff, and families when required. Ability to work collaboratively with administrators, staff, custodial teams, maintenance personnel, contractors, vendors, Human Resources, and district leadership. Ability to...Permanent employmentFull timeContract workFor contractorsSummer workWork at officeTrulyHired
Portland, ME3 days ago- ...Responsibilities Provides administrative support to ensure efficient operation of our office. Answer phones and greet visitors. Collate and distribute mail. Create and maintain digital filing systems. Carries out administrative duties such as filing, typing, copying,...Hourly payFull timeWork at officeRelocationMonday to FridayShift work
Industrial Automation Supply
Portland, ME3 days ago - ...accordingly Assisting guests with requests for local activities, car rentals and/or dinner reservations Assists with daily administrative tasks Qualifications: Concierge, or hospitality, experience Efficient problem-solving skills Ability to operate...Part timeSeasonal workWork at officeLocal areaWeekend workWeekday work
$31.56 per hour
...The Administrative Manager supports the Health Services program, the Recuperative Care Program, and the Street Outreach Collaborative through the development and administration of systems and processes related to the administrative functions of the program, including...Full timeWork experience placementLocal areaMonday to FridayPreble Street
Portland, ME4 days ago- ...Job Description Aministrative Supervisor Career Opportunity Recognized for your Administrative Supervisor Skills Are you passionate about supporting a hospital's administrative needs and collaborating with hospital leadership? Encompass Health seeks an Administrative...Full timePart timeWork at officeFlexible hours
Encompass Health
Portland, ME4 days ago - ...a reliable and detail‑oriented Office Assistant . This position focuses on customer service, dispatching support, and general administrative tasks, with some basic accounting responsibilities. We offer a supportive environment, competitive pay, strong benefits, and a...Hourly payFull timeWork at office
Troiano Waste
South Portland, ME9 days ago $30.47 - $35.33 per hour
...The City of Portland is seeking a Police Administrative Supervisor to oversee the daily operations of our Information Desk and Records Division. This position ensures the delivery of high-quality customer service, accurate records management, and compliance with departmental...Hourly payWork at officeCity of Portland (Maine)
Portland, ME4 days ago- ...Encompass Health Corporation in Portland, Maine is hiring an Administrative Supervisor to support hospital administrative needs and leadership collaboration. This role entails overseeing documents, facilitating effective communication, and organizing files. Successful...
Encompass Health
Portland, ME1 day ago - ...Administrative AssistantDo you have a genuine and caring interest in working with the elderly? Are you highly organized, possess outstanding interpersonal skills and display a high level of energy and enthusiasm? Do you seek a rewarding career within a supportive workplace...Immediate start
Woodlands Senior Living
Cape Elizabeth, ME1 day ago
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