Executive Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to support daily office operations in Cambridge, Massachusetts. This is a Contract position suited for someone who can manage schedules, coordinate communications, and keep administrative workflows running smoothly. The ideal candidate is comfortable handling multiple priorities, working with standard office software, and providing dependable support to both internal teams and external contacts.

Responsibilities:
• Coordinate calendars, arrange appointments, and help keep meetings on schedule across multiple team members.
• Manage incoming calls and messages professionally, directing inquiries to the appropriate contacts and providing timely follow-up.
• Prepare, update, and enter information accurately in office records, spreadsheets, and internal tracking systems.
• Organize digital and physical files so documents remain accessible, current, and easy to retrieve.
• Monitor office supply levels, place replenishment requests, and help maintain an efficient administrative environment.
• Support virtual and in-person meetings by setting up Zoom or Microsoft Teams sessions and sharing meeting details with attendees.
• Create and edit routine correspondence, reports, and administrative documents using Microsoft Word and Excel.
• Assist with general office coordination tasks that improve day-to-day workflow and team responsiveness.• Prior experience in an administrative or office support role.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams, along with Zoom for meeting coordination.
• Strong calendar management and appointment scheduling skills.
• Accurate data entry abilities with close attention to detail.
• Strong communication skills, including confidence handling inbound calls and written correspondence.
• Ability to organize files, manage multiple tasks, and meet deadlines in a busy office setting.
• Customer service mindset with a dependable and collaborative approach to support work.