Executive Assistant, Investor Relations

divh2Executive Assistant, Investor Relations/h2pThe principal responsibility of this position is to provide executive administrative support to members of the Investor Relations team including two Managing Directors, one Senior Advisor, two Principals, and one Vice President with the potential for expanded coverage as needed./ppPrimary Responsibilities/pulliProactively maintain calendar, and tasks (primarily done through Microsoft Office); schedule and coordinate internal and external meetings and events, including tracking attendance, registering and greeting guests, ordering, setting up and taking down catering in meeting rooms./liliCoordinate complex and ever-changing domestic and international travel arrangements, which include flights (commercial and private), hotel reservations, car service, internal and client meetings, and events, etc. This also includes checking managers into flights, tracking flights (and weather), and troubleshooting travel problems, if they arise, including after hours or on weekends, as needed./liliBooking conference rooms, booking lunch/dinner reservations, planning team events and assisting with team conferences./liliSupporting the planning and execution for investor facing and non-investor facing events, meetings, trainings and conferences./liliManage the invitation process for investor meetings, including creating invite lists, tracking RSVPs, and ensuring appropriate follow-up./liliCoordinate meeting logistics, including venue setup, virtual meeting platforms, and necessary documentation./liliTrack and provide coverage for all relevant global conferences, ensuring appropriate participation from the Executive Office and investor relations team./liliAssist in managing executive attendance at key events and preparing relevant materials./liliExpenses: Review, edit and complete expense reimbursement reports monthly (which can involve appropriate foreign currency conversions) primarily using Concur; work with AP for timely payments and track reimbursements./liliPerform general administrative and office tasks including, but not limited to, preparing correspondence, file organization, data entry, maintaining contact lists and process documents, archiving and preparing and printing pre-meeting materials for review./liliProvide general administrative and office support as requested, moderate copying/filing/faxes, etc./liliPrepare, print and, where necessary, ship presentation materials to ensure such materials are available for team onsite and during travel./liliCollaborate with IT (in a remote office) to ensure that audio/visual components are set up and functional in advance of meetings./liliOrder supplies for the office and retrieve guests/deliveries from office reception./liliAssist with special projects as needed; proactively anticipate work assignments whenever possible./liliMaintain confidentiality of all sensitive and confidential issues./liliBuild strong professional relationships with colleagues in all Carlyle offices worldwide./liliOther reasonably related duties as assigned./li/ulpRequirements/ppEducation Certificates/pulliBachelors degree strongly preferred./li/ulpProfessional Experience/pulliAt least 5 - 7 years of experience in a professional, corporate environment supporting C-suite professionals./liliExcellent Microsoft Office Skills (including Outlook, Word, PowerPoint, and Excel)/liliKnowledge in CRM database (DealCloud) a plus/liliRoadshow experience is a plus/li/ulpCompetencies Attributes/pulliWillingness to work in the NY office five days each week/liliHighly organized, proactive mindset and willingness to go the extra mile/liliAbility to prioritize effectively and juggle multiple urgent tasks/liliWorks well under pressure (with deadlines)/liliAbility to work independently with minimal supervision with strong follow-through skills/liliExcellent written and verbal communication skills/liliStrong attention to detail/liliCollaborative/teamwork attitude and skills a must/liliMaintain a positive attitude in a fast-paced work environment/li/ulpBenefits/Compensation/ppThe compensation range for this role is specific to New York and takes into account a wide range of factors including but not limited to the skill sets required/preferred; prior experience and training; licenses and/or certifications./ppThe anticipated base salary range for this role is $120,000 to $125,000./ppIn addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance./ppDue to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by Carlyle./p/div