Executive Administrative Assistant

Our client is seeking an experienced Family Office Executive Assistant to join a respected private family office in Austin, TX. This part‑time 20–30 hours per week role offers flexibility, competitive pay, and the opportunity to support multiple principals in a fast‑paced, entrepreneurial environment. Apply now to become a trusted partner and make a meaningful impact on the daily lives of the family and their successful businesses. Company Profile: Our client is a highly successful private family office supporting a multi‑generational entrepreneurial family with interests spanning commercial real estate, private investments, family‑owned operating companies, and ranch operations. Known for building long‑term relationships, this family values integrity, professionalism, discretion, and mutual respect. Employees are viewed as trusted partners, with several team members remaining with the organization for decades. This is a rare opportunity to join a respected family office where your work will directly support successful businesses while making a meaningful impact on the principals’ daily lives. Family Office Executive Assistant Role: The role is a Direct Hire opportunity supporting multiple principals in a sophisticated private family office. The Executive Assistant will become a trusted extension of the family, providing high‑level executive and personal support while managing confidential information with professionalism, discretion, and exceptional attention to detail. Responsibilities include managing complex calendars, meetings, appointments, reminders, and executive correspondence for multiple principals; coordinating travel, transportation, reservations, itineraries, and meeting logistics; preparing investor meeting materials, reports, presentations, and executive documentation; researching, hiring, and managing vendors, contractors and specialty service providers; coordinating banking activities, wire transfers, deposits, and confidential financial documentation; organizing legal, financial, estate, and business records while maintaining electronic filing systems; preparing signature packets, maintaining shared task lists, and ensuring exceptional follow‑through; coordinating personal appointments, annual family projects, and occasional business‑related errands; identifying opportunities to improve administrative processes and office organization; and anticipating executive needs while managing multiple competing priorities with professionalism and discretion. Family Office Executive Assistant Background Profile: Bachelor's Degree required. 5+ years of Executive Assistant, Personal Assistant, Chief of Staff, or Family Office experience. Experience supporting C‑Suite executives, entrepreneurs, private investors, business owners, or high‑net‑worth individuals. Proven success supporting multiple executives or principals while balancing competing priorities. Exceptional written and verbal communication skills with impeccable grammar and polished professional correspondence. Outstanding organizational, project management, and time‑management skills. Strong proficiency with Microsoft Office Suite, Outlook, Dropbox, Adobe Acrobat, DocuSign, and standard business technology. Experience coordinating banking transactions, wire transfers, and confidential financial documentation. Experience managing executive calendars, projects, and vendor relationships. Excellent research skills with the ability to independently identify solutions. Strong critical thinking skills with the ability to anticipate needs and operate proactively. Exceptional attention to detail with consistent follow‑through and accountability. Ability to remain calm under pressure while managing changing priorities. Demonstrated professionalism, discretion, emotional intelligence, sound judgment, and a service‑oriented mindset. Highly Preferred: Previous Family Office experience. Commercial Real Estate, Private Equity, Investment Management, or Wealth Management experience. Experience supporting founders, entrepreneurs, executive families, or ultra‑high‑net‑worth individuals. Experience supporting multiple principals simultaneously. Experience improving administrative systems, workflows, and document management processes. Features and Benefits: Direct Hire opportunity. Part‑time schedule (20–30 hours per week). Monday–Thursday preferred work schedule. Flexible hybrid work environment with regular access to a Downtown Austin office. Flexible start time between approximately 8:00 AM and 10:00 AM. Prorated Paid Time Off. #J-18808-Ljbffr