Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support daily payment operations and help maintain accurate financial records for our Jeffersonville, Indiana location. This role is ideal for someone who enjoys detail-oriented work, can manage invoice workflows efficiently, and communicates well with vendors and internal teams. The position plays an important part in keeping accounts payable processes organized, timely, and compliant with company and quality standards.

Responsibilities:
• Maintain vendor records by creating, updating, and reviewing master data to ensure information remains accurate and complete.
• Collect electronic invoices, evaluate submitted documents, and prepare them for processing through internal invoice management platforms.
• Research missing or unclear accounting details and assign appropriate coding so invoices can be routed correctly for review and approval.
• Move approved invoices through document management and data transfer tools to support timely entry into the accounting system.
• Process vendor disbursements through multiple payment methods, including wires and checks, while handling manual payments when necessary.
• Review and administer employee expense submissions, verify accuracy, and prepare approved reimbursements for payment processing.
• Keep required supplier documentation current, including onboarding forms and other records needed for audit-ready files.
• Serve as an administrator for invoice capture and document management systems by maintaining vendor profiles, templates, and user access.
• Partner with accounting and finance team members on additional tasks as needed while following customer, safety, and quality compliance requirements.• High school diploma or equivalent required; a bachelor's degree is preferred.
• 1-3 years of accounts payable experience, with manufacturing industry exposure preferred.
• Working knowledge of invoice processing and accounts payable transaction workflows.
• Experience with three-way matching and payment documentation review.
• Familiarity with SAP or comparable ERP systems used for payables processing.
• Strong data entry accuracy, including 10-key proficiency and attention to detail.
• Solid written and verbal communication skills with strong organizational abilities.