Executive Assistant

✨ Executive Administrative Assistant (Contract-to-Hire | High Visibility Role)

We’re looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership in a fast-paced, professional environment. This is a 6–7 month contract-to-hire opportunity with strong long-term potential.

Work Setup:

On-site 4 days per week

Contract:

6–7 Month Contract-to-Perm

Pay Rate:

$40–$42/hour

What You’ll Do:

• Serve as a trusted partner to executive leadership , providing high-touch administrative support
• Manage complex calendars, meetings, and scheduling logistics across teams and time zones
• Prepare presentations, agendas, and materials to support decision-making
• Coordinate domestic & international travel , expenses, and invoices
• Act as a central point of coordination across departments
• Track follow-ups and ensure priorities are executed accurately and on time

What You Bring:

• 5+ years supporting senior or executive-level leaders
• Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams)
• Ability to manage multiple priorities and stakeholders
• High level of discretion and professionalism
• Experience coordinating complex travel and logistics
• Excellent communication and organizational skills
• Detail-oriented with a focus on accuracy and follow-through

Nice to Have:

• Bachelor’s or Associate degree
• Experience with tools like Concur, Ariba Buyer, or Axiom

Why This Role Stands Out:

• Direct exposure to executive leadership
• High-impact, visible role within the organization
• Dynamic environment where no two days are the same
• Opportunity to convert to a full-time role
• Work across global teams and time zones

Interested or know someone who’d be a great fit? Apply or message me directly!

Must be authorized to work in the United States

Russell Tobin offers eligible employees comprehensive medical, dental, and vision coverage, a 401(k) retirement savings plan, life and disability insurance options, pet insurance, employee discounts, and access to an employee assistance program, identity theft protection, and legal support.