School Bookkeeper

Job Title

Job Summary

Basic Functions: Under the direction of an Administrator, perform a variety of responsible duties related to student body accounts and student activities; prepare and maintain financial records, reports and statements; communicate with students, staff, administrators, vendors and others. Education & Experience: Any combination equivalent to: two years college-level course work in accounting and office practices and experience in responsible financial or statistical record-keeping, including extensive public contact.

Job Description / Essential Elements: Print

BASIC FUNCTION: Under the direction of an Administrator, perform a variety of responsible duties related to student body accounts and student activities; prepare and maintain financial records, reports and statements; communicate with students, staff, administrators, vendors and others.

EXAMPLE OF DUTIES:

Perform a variety of technical accounting duties to assure the sound fiscal management of student body funds; maintain ledgers, receipt books, records and related documentation in accordance with State regulations and District policies.

Maintain separate ledgers for each account such as ASB and various student clubs; prepare regular financial reports for each account; close ledgers periodically and prepare for independent audit.

Maintain financial records for student body activities, clubs and the Associated Student Body; receive, verify, record, and deposit ASB monies and co-curricular fees to the appropriate account.

Communicate with students, administrators, District personnel, vendors, suppliers, bank personnel, club sponsors and others concerning student activities and ASB accounts; provide information and explain financial policies, procedures and transactions.

Prepare monthly financial statements and special statistical reports including trial balances, balance sheet, statement of income and expenses.

Participate as requested in the preparation and control of the ASB budget.

Collect and account for lab and class fees; maintain records related to lost and damaged books and other student financial obligations.

Make bank deposits and reconcile bank statements in a timely fashion; receive monies for special events and assure proper accounting.

Prepare and process purchase orders, assuring appropriate authorization and compliance with established procedures.

Set up cash boxes, ticket sales and change funds as needed for athletic and special events; schedule security, ticket salespersons and other personnel as required.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

Basic accounting practices and procedures.

Financial and statistical record-keeping techniques.

Preparation, review and control of assigned accounts.

Operation of standard office machines including computer equipment.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Interpersonal skills using tact, patience and courtesy.

Applicable sections of the State Education code and other applicable laws.

ABILITY TO:

Prepare financial statements, profit and loss statements and other technical financial reporting documents.

Process and record accounting transactions accurately.

Understand and effectively utilize computerized accounting systems.

Work with limited supervision and display sound judgement in handling money.

Verify, balance and adjust accounts.

Work independently.

Operate calculator and computer equipment proficiently.

Communicate effectively both orally and in writing.

Learn, apply and explain policies, procedures, rules and regulations.

Train and provide work direction to others.

Computer skills.

Establish and maintain positive working relationships with students, staff, and parents.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: two years college-level course work in accounting and office practices and experience in responsible financial or statistical record-keeping, including extensive public contact.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• High school environment; subject to frequent interruptions
• Work under pressure of deadlines and time constraints
• May be subject to discourteous students or parents
• Considerable use of a computer terminal
• Long periods of intense concentration

Licenses and other requirements:

• Criminal Justice fingerprint clearance
• Evidence of TB clearance

If required to operate a vehicle:

• Valid California Motor Vehicle Operator's License
• Acceptable driving record and qualification for insurability by the District's insurance carrier

Requirements / Qualifications

• Letter of Introduction
• Letter(s) of Reference (3 letters)
• Resume