Legal Secretary

Titles Legal Secretaries Duration Contract Location New York, NY (10038) Shift Timings Monday – Friday (hours are flexible between 8am-5pm and can be discussed upon interview.) Position Summary Legal professional responsible for supporting attorneys and administrative law judges by preparing legal documents, conducting legal research, managing case files and hearing schedules, and maintaining court records. Ensures efficient case preparation, compliance with legal procedures, and timely tracking of hearings, deadlines, and legal filings. Key Responsibilities Reporting to the Office of Administrative Hearings, the incumbent of this position will work in close association with investigators, Office of Administrative Hearings (OAH) attorneys, respondents, court reporters, and other administrative staff, performing a variety of paralegal activities for OAH. Responsibilities may include scheduling hearings for attorneys and their investigators; maintaining databases and case tracking systems; compiling and organizing hearing files and records; preparing and assisting in the preparation of legal documents; conducting legal research; preparing subpoenas and correspondence. Prepare correspondence and all relevant case materials for the hearing. Assist in the preparation of cases for hearings, by completing a variety of activities. Prepare documents and draft legal documents for investigator and attorney review. Organize case files and maintain exhibits for hearings. Prepare subpoenas and arrange for service. Arrange for the filing of legal memorandum and other legal papers. Assist with resources and supportive material for attorneys for hearings. Conduct research into complex legal matters, analyze materials, and present both verbal and written comments on findings. Prepare and maintain case files and calendars, record and monitor the status of dockets, deadlines and final decisions. Assist the ALJ in connection with confidential legal matters. Perform other duties as assigned by the ALJ. Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law. #J-18808-Ljbffr