Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a growing organization. This role focuses on handling invoice review, payment coordination, vendor support, and reconciliation activities with a high level of accuracy and timeliness. The ideal candidate brings hands-on accounts payable experience and can work effectively across finance and operational teams to support reliable payment processes and reporting.

Responsibilities:

• Examine vendor invoices for completeness, accuracy, and alignment with internal financial procedures before processing.

• Assign proper general ledger coding and confirm supporting documentation through purchase orders, receipts, or contract records using three-way matching practices.

• Coordinate scheduled disbursements through checks, ACH, and wire payments while helping ensure obligations are paid within required timelines.

• Prepare recurring payment batches for weekly and monthly review and approval by finance leadership.

• Reconcile accounts payable aging data and research variances to maintain accurate outstanding liability records.

• Respond to vendor questions regarding payment status, billing issues, and account discrepancies while fostering productive business relationships.

• Organize accounts payable files and supporting documents to maintain complete, current, and audit-ready records.

• Contribute to month-end and year-end close activities by supplying reports, documentation, and other accounts payable support as needed.

• Partner with Purchasing, Receiving, and Finance teams to promote accurate transaction processing and assist with process improvement initiatives.

• 2+ years of experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice coding, voucher processing, and accounts payable record maintenance.
• Experience supporting payment activities such as check runs, ACH transactions, and wire transfers.
• Ability to perform account reconciliation and resolve discrepancies between vendor statements and internal records.
• Familiarity with three-way matching and purchase order-based invoice processing.
• Proficiency with JD Edwards EnterpriseOne or comparable accounting/ERP systems.
• Strong attention to detail, organizational skills, and the ability to manage deadlines in a fast-paced environment.