Administrative Assistant

We are seeking a dependable, organized, and detail-oriented Administrative Assistant to join our Survey Department. In this role, you will play a vital part in supporting the team's day-to-day operations by coordinating project information, maintaining accurate documentation, and providing exceptional administrative support to help keep projects on track.

This position is ideal for someone who enjoys staying organized, thrives in a fast-paced environment, and takes pride in producing accurate, high-quality work. The successful candidate will be proactive, adaptable, and capable of managing multiple priorities while maintaining a high level of professionalism and attention to detail.

Key Responsibilities

• Enter and maintain job information and documentation in internal systems
• Scan, organize, and manage electronic documents
• Monitor and respond to department emails
• Process invoices for completed jobs
• Prepare and maintain project schedules
• Order title reports and supporting documentation
• Process existing jobs and enter new work orders
• Communicate professionally with clients and internal team members
• Provide administrative support to the Survey Department and assist other departments as needed

What We're Looking For

• Excellent organizational skills with strong attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Strong written and verbal communication skills
• A proactive, dependable, and team-oriented approach
• Commitment to producing accurate and timely work
• Ability to adapt in a collaborative, fast-moving environment

Qualifications

• Proficiency in Microsoft Office, including Word and Excel
• Previous administrative, office support, or data entry experience preferred
• Experience working with multiple priorities or in a busy office environment is a plus

If you're someone who enjoys keeping things organized, solving problems, and supporting a team in a meaningful way, we'd love to hear from you.

Benefits, Incentives & Career Development:

• Medical, Dental, and Vision coverage with generous employer contribution
• Company-paid Short-Term Disability, Long-Term Disability, and Life Insurance
• 401(k) with employer match
• 9 Paid Holidays
• 3 Weeks Paid Vacation (prorated first year)
• Monthly employee appreciation events