Executive Administrative Assistant

Job title: Administrative Assistant Start date: ASAP W2 Contract Only: Anticipated duration until 12/31/26, with the ability to extend and/or convert permanently based on performance and the business needs of the team. Pay rate: $32.00-$40.00/hr. Hours: 35 hours per week / Monday-Friday 9:00-5:00pm with one hour unpaid lunch break Location: Hybrid schedule on-site 4x per week at 767 Fifth Ave New York NY, remote 1x per week *The role will be primarily providing support to the SVP/GM.* We are seeking a dedicated, career-minded administrative professional who views this vital role as their long-term craft. The ideal candidate takes pride in being the ultimate operational anchor and is looking to plant deep roots as a trusted executive partner, rather than seeking a stepping stone to other departments. Responsibilities Manage Outlook calendar and scheduling. Coordination of meetings inclusive of organizing materials, reserving conference rooms and working with Office Services for room-setups, audio-visual needs, transportation of materials, catering, etc. Act as the primary point of contact between the executive and internal/external stakeholders. Coordinate complex travel arrangements (domestic/international) inclusive of flights, accommodations, itineraries and logistics. Process and track expenses, reconcile reports, and ensure timely submission for approvals. Draft, proofread, and manage correspondence, presentations, and reports, and handle confidential documents. Support special projects, initiatives, and coordinate cross-functional activities as needed. Manage office supplies and IT requests. Qualifications Ability to handle numerous tasks in an efficient and timely manner. Excellent follow-through skills with strong attention to detail. Strong communication skills (written and oral). Ability to interface with all levels within the organization inclusive of senior leadership. Comfortable supporting multiple leaders with varying needs/styles. Demonstrated ability to make informed decisions with guidance and problem solve. Experience with highly-confidential material/correspondence. Strong computer skills: Microsoft Word, Excel, PowerPoint. #J-18808-Ljbffr