Administrative Assistant II-Dept of Med.Keck/Nephrology

Administrative Assistant II

The Division of Nephrology and Hypertension is seeking an Administrative Assistant II to join its team at Keck School of Medicine of University of Southern California. The Administrative Assistant position for the Division of Nephrology is a full-time, professional staff member who plays an integral role in the day-to-day functions of the division. The Administrative Assistant will participate in a range of office and divisional priorities as well as providing direct administrative support to the Chief of the Division.

Responsibilities include:

• Providing a high level of administrative support to Nephrology & Hypertension faculty.
• Performing administrative duties associated with scheduling and coordinating meetings and planning events. Arranging with vendors for services, preparing agendas and itineraries, gathering and organizing supporting information, and overseeing production and distribution of related materials. Attending functions to ensure satisfactory outcome.
• Demonstrated ability to handle multiple projects simultaneously in a fast-paced environment. Ability to set priorities and organize time to see projects through to successful completion.
• Assisting in maintaining faculty's credentialing which may include compiling materials for applications and/or renewals of clinician licensure, credentialing, privileging, and insurance coverage; ensuring timely submissions; routing credentialing paperwork; updating physician and clinical staff documentation; maintaining databases and generating reports.
• Supporting faculty scheduling in QGenda/AMION and working closely with stakeholders for efficient operation.
• Serving as internal resource to faculty, and administrators, staff or students on departmental and university procedures. Researching information, as requested, and relaying official interpretations. Maintaining currency on revisions to department, school, and/or university policies and procedures.
• Creating, routing and processing written and verbal correspondence while exercising a high degree of discretion and confidentiality.
• Assisting in purchases and reconciliation of equipment, supplies for office and laboratory.
• Assisting in tracking and managing budgets, including expense reports, invoices, and financial documentation.
• Processing reimbursements and internal service deliveries (ISDs), managing vendor registration, and handling visa processing for visiting scholars.
• Assisting in preparing research grant projects, budgets and documents and assisting in maintaining post award grants.
• Providing support for education support with various events, meetings, recruitment sessions, and generating spreadsheets and presentations.
• Preparing, recording, and distributing comprehensive meeting minutes for meeting sessions.
• Managing divisional data tracking to generate routine performance and billing reports for executive leadership.
• Providing general office support which may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, processing reimbursement expense reports, and maintaining electronic and hard copy filing systems.

Hourly range: $26.59 - $31.25. When extending an offer of employment, the University of Southern California considers factors such as the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education. Minimum Work Experience: 3 years. Knowledge, Skills and Abilities: Secretarial or specialized clerical and administrative experience required. Preferred Experience: 4 years of combined administrative experience, preferably in a university environment. Excellent communication skills both written and verbal. Demonstrated ability to handle multiple projects simultaneously in a fast-paced environment. Ability to set priorities and organize time to see projects through to successful completion. A cooperative and team-oriented attitude and self-starter are essential.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at View phone number on click.appcast.io, or by email at View email address on click.appcast.io. Inquiries will be treated as confidential to the extent permitted by law.

• Notice of Non-discrimination
• Employment Equity
• Read USC's Clery Act Annual Security Report
• USC is a smoke-free environment
• Digital Accessibility