Executive Administrative Assistant

Executive Administrative Assistant $75,000 - $85,000 Full-Time / 8:30AM - 5:30PM Overview We are a growing commercial real estate firm that’s looking to hire an Executive Assistant to support the President and another Co-Managing Partner. This person will primarily maximize the President’s time and promote a positive company image. You will maintain relationships between the President, executives, and clients as a liaison. Responsibilities Professionally represent the company’s President when greeting guests, reviewing correspondence, and responding to inquiries. Answer, screen, and transfer all incoming calls. Maintain busy/ever-changing schedules and calendars. Prepare and manage correspondence, reports, drafts, memos, and e‑mails. Collate and distribute mail. Support the President in his external commitments, including service on external boards, committees, and other groups. Maintain/retrieve documents from electronic and hard copy filing systems. Maintain databases. Liaise with internal and external contacts. Complete projects and assignments assigned by the President and Co‑Managing Partners. Assist in the preparation of client tour books Support front desk operations from time to time. Qualifications Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail. Ability to work independently and with professional discretion. Act as liaison between principal and personal vendors. Handle and maintain confidential information. Proficiency in Word, Excel, PowerPoint, Outlook, and Yardi Professional appearance. Real estate experience is a must. Assist and perform additional tasks requested by the Office Manager. #J-18808-Ljbffr