EXECUTIVE SECRETARY I, Opt. 2 (UMP)

Executive Secretary I, Opt. 2 (UMP)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.

Position Overview

The Illinois Department of Transportation seeks to hire an Executive Secretary I to perform responsible secretarial and administrative duties in support of both the Materials and Local Roads and Streets Engineers, and staff. The ideal candidate, under the direct supervision of the Materials Engineer and indirect supervision of the Local Roads and Streets Engineer, will function independently within the framework of organizational policies, exercising initiative and independent judgment on the promulgation and interpretation of the bureau's policies and programs.

Essential Functions

Performs secretarial and administrative duties for the Materials and Local Roads and Streets Engineers. Consults and advises the Materials and Local Roads and Streets Section staff on departmental methods, procedures and interpretations of departmental policies and programs. Performs support functions for the Materials and Local Roads and Streets Section staff, organizing and prioritizing workload independently. Serves as receptionist for the Materials and Local Roads and Streets Sections. Advises staff of policy and procedural changes. Analyzes problems and recommends solutions. Performs data entry and maintains municipal official information for the Local Roads and Streets Engineer. Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to the completion of two years secretarial/business college and one-year secretarial experience, or completion of high school and three years secretarial experience. Requires the ability to keyboard accurately at 55 words per minute. Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Preferred Qualifications

Prefers intermediate skill in the utilization of word processing software (Microsoft Word, Excel, Access, PowerPoint and Outlook) and IBM Mainframe Emulation. Prefers one (1) year of experience working with office practices, procedures, business English and spelling. Prefers one (1) year of experience maintaining clerical records and preparing reports for such records. Prefers demonstrated ability to follow oral and written instructions.

Conditions of Employment

Overtime is a condition of employment, and you may occasionally be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. Must be able to sit for long periods of time. Requires completion of a background check and self-disclosure of criminal history.