Executive Assistant

A growing consulting firm is seeking a highly organized, proactive Executive Assistant to provide direct support to the CEO while serving as a key resource for daily office operations. This role is ideal for an experienced professional who thrives in a fast-paced, high-touch environment and is comfortable interacting with executives, clients, and internal stakeholders.

The ideal candidate will have prior experience supporting senior executives within the finance or consulting industry , possess exceptional organizational and communication skills, and demonstrate the flexibility needed to anticipate the needs of a busy executive.

Responsibilities

• Provide comprehensive executive support to the CEO, managing a complex and frequently changing calendar
• Coordinate internal and external meetings, including scheduling, conference room setup, and logistics
• Arrange domestic and occasional travel, including flights, hotels, and itineraries
• Manage office operations to ensure a professional and efficient workplace
• Welcome and assist clients and visitors, serving as the first point of contact for the office
• Answer and direct incoming phone calls with professionalism and discretion
• Coordinate catered lunches and refreshments for meetings and events
• Prepare meeting materials and assist with follow-up on action items as needed
• Partner with internal teams to ensure seamless communication and coordination across the organization
• Handle confidential information with the highest level of professionalism and discretion

Qualifications

• 8–12 years of Executive Assistant experience supporting C-level executives
• Previous experience within the finance, investment, private equity, hedge fund, consulting, or professional services industry is preferred
• Proven experience managing complex executive calendars and shifting priorities
• Strong office management and administrative coordination skills
• Experience arranging executive travel and coordinating high-level meetings
• Comfortable interacting with executives, clients, and senior stakeholders
• Exceptional organizational, communication, and multitasking abilities
• High level of professionalism, discretion, and attention to detail
• Proficient with Microsoft Office Suite, Outlook, and virtual meeting platforms

Why Join?

• Opportunity to work closely with an accomplished CEO in a dynamic consulting environment
• High-visibility role with exposure to executive leadership and strategic initiatives
• Collaborative, professional culture where your contributions have a direct impact on the organization