Administrative Assistant

Description

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Administrative Assistant

Contract: Mettawa, Illinois, US

Salary Range: 25.00 - 30.00 | Per Hour

Job Code: 370356

End Date: 2026-08-01
Days Left: 18 days, 3 hours left

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About the Role

Responsible for all administrative functions (Omnichannel): calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling Teams Meetings and Telepresence setups, and acting as a liaison for remote access issues.

Key Responsibilities Include:

• Provides general administrative support.
• Takes meeting notes.
• Manage and update agendas and monthly business updates
• Effectively monitors manager and team calendars, proactively solves conflicts.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interacts with high-level executives and manages confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
• Orders business cards and stationery as needed.
• Uses and understands MS Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision.
• Safeguard's Company's confidential information

Leadership and Interpersonal Skills:

• Fully understand assigned tasks and any associated expectations.
• Ask for clarification as needed.
• Understand the deadlines and deliverables.
• Communicate any obstacles that prevent completion of any deadline.
• Provide status updates prior to any deadline.
• Be a good listener.
• Demonstrate strong Critical Thinking Skills
• Be Accountable and Responsible for actions/mistakes.
• Challenges the team to always do better.
• Prioritizes own work, balancing multiple requests for assistance.
• Establishes good working relationships with client areas; builds rapport and trust with others.

Requirements

• Some college preferred.
• Some leadership or supervisory experience desired.
• Experience working in pharmaceutical company is strongly preferred.
• 7+ years previous admin experience supporting executives.
• Must have Intermediate to advance knowledge of MS
• Office Suite, Teams, SharePoint Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.
• "Make it happen" spirit & attitude as well as persistence.
• Adaptive learner that grasps information quickly and adapts to changes that may happen daily.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.

Payrange: $25/hr to $30/hr

Job Requirement

• MS office
• Event Management
• Adminstration
• Travel Management
• Scheduling
• Calender Management

Reach Out to a Recruiter

• Recruiter
• Email
• Phone
• Jiya Mulchandani
• View email address on click.appcast.io

Apply Now