Executive Assistant

Direct hire, Executive Assistant position at a real estate investment firm in Irvine. Will primarily support 1 C-level Executive and 2 VPs. Sits in office in Irvine daily. Financial or legal background a plus and must have experience supporting C-Suite Executives. $85K - $95K base DOE + annual bonus potential + strong benefits package + paid overtime. What's in it for you? Strong benefits package Paid overtime $90,000.00 to $95,000.00 / annually First Shift (Monday through Friday) Assist in the management of the daily calendar, reserving conference rooms and understanding tech requirements. Office and executive support - document organization, agenda prep, catering, travel and meal coordination. VP Responsibilities (6 VPs) Team Responsibilities Help plan team celebrations. Manages gift card tracking Human Resources Coordination Support logistics for HR team meetings, leadership meetings, trainings, and team member Events. Process HR related invoices and contract administration Support onboarding logistics for new hires Coordinate team member recognition, engagement and culture initiatives Coordinate the annual new hire training event Coordinate company-wide HR programs and communications Investor Relations Coordination Maintain organization of the Investor Portal. Conduct regular audits of entire database. Establish & manage processes for distribution of all quarterly/annual reports, capital account statements, distribution mailings, capital funding requests. Manage and coordinate yearly investor distributions for tax purposes such as 1099’s, K-1s and Tax Accounting Coordination Assist in receiving requests, validating accuracy and gathering signatures for Form W-9. Manage the tracking and mailing of tax returns. Maintain legal entity, tax identification, and state registration databases. Treasury Management Coordination Prepare and manage the setup of new bank accounts. Administer and maintain user access across multiple banking platforms. Bachelor’s Degree required Minimum 3 years supporting a C-Suite Executive Financial or legal background is highly desirable professional attitude, friendly and approachable. Experience with composing letters, e-mail communication to internal/external customers Proficient in MS Office. Flexible for some after-hour availability and follow-up. Previous investor relations and/or accounting experience are highly desirable. We are an Equal Opportunity Employer and celebrate diversity at all levels of our organization. #J-18808-Ljbffr Elwood Staffing Services