Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support day-to-day payment operations for a long-term contract opportunity based in Tacoma, Washington. This position is suited to someone who is organized, detail-focused, and comfortable managing invoice activity with accuracy and consistency. The ideal candidate will help keep accounts payable workflows moving efficiently while maintaining reliable records and timely disbursements.

Responsibilities:
• Review incoming invoices, assign the correct accounting codes, and prepare them for accurate entry into the payable system.
• Process a steady volume of vendor invoices while checking for completeness, proper approvals, and supporting documentation.
• Coordinate scheduled payment activity, including check runs, to ensure vendors are paid within established timelines.
• Reconcile invoice details against purchase records or internal documentation to identify and resolve discrepancies.
• Maintain organized accounts payable files and update transaction records so documentation is easy to retrieve for audit or review purposes.
• Communicate with vendors and internal team members to answer payment-related questions and follow up on outstanding issues.
• Monitor the status of invoices through the payment cycle and escalate exceptions when approvals, coding, or backup materials are missing.• Experience working in accounts payable or a closely related accounting support role.
• Practical knowledge of invoice review, coding, and end-to-end payment processing.
• Ability to manage check runs and handle payment deadlines with a high level of accuracy.
• Strong attention to detail when entering financial data and verifying supporting documents.
• Comfort working with accounting software and standard office applications used for payable tasks.
• Good written and verbal communication skills for coordinating with vendors and internal stakeholders.
• Ability to stay organized, prioritize workload, and manage repetitive processes efficiently.