Open app
Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Administrative Assistant

$70k - $75k

Mack & Associates LLC

Berkeley, IL

A leading real estate organization is seeking an Administrative Assistant to support its CEO and COO in a newly created, highly visible role. This full-time, hybrid position is based in Chicago, Illinois and offers a salary of $70,000$75,000, depending on experience. This opportunity is ideal for an experienced administrative professional who enjoys bringing structure to fast-paced environments, managing multiple priorities, and serving as a trusted resource to executive leadership. The Administrative Assistant will play a key role in supporting daily executive operations, improving organizational processes, managing contracts and records, and helping leadership stay organized and focused on strategic priorities. The ideal candidate is proactive, detail-oriented, service-minded, and thrives in a dynamic environment where priorities can shift quickly.

Responsibilities of the Administrative Assistant:

  • Provide administrative support to the CEO and COO, including calendar coordination, scheduling, meeting logistics, and follow-up.
  • Monitor executive email inboxes, prioritize communications, draft responses, and help ensure timely follow-up on important matters.
  • Organize and maintain company contracts by creating a centralized filing system and managing records across platforms such as DocuSign and internal files.
  • Prepare presentations, reports, Board communications, and other executive-level materials.
  • Coordinate travel arrangements, process expense reports, and assist with executive administrative tasks.
  • Maintain organized digital filing systems, support special projects, coordinate member gifts, and assist with additional administrative initiatives as assigned.
  • Identify opportunities to improve administrative processes, maintain confidentiality, and provide exceptional internal and external customer service while supporting a fast-paced executive team.

Qualifications of the Administrative Assistant:

  • Minimum of 3 years of administrative support experience, preferably supporting executive leadership.
  • Strong organizational skills with the ability to manage contracts, maintain accurate records, and create efficient filing systems.
  • Experience managing multiple priorities, coordinating calendars, monitoring executive communications, and supporting day-to-day administrative operations.
  • Excellent written and verbal communication skills with a professional, customer-service-oriented approach.
  • Strong attention to detail, sound judgment, and the ability to remain composed in a fast-paced, evolving environment.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook); experience with DocuSign, HubSpot, and Concur is a plus.
  • Associate's or bachelor's degree preferred but not required, along with the confidence, initiative, and professionalism to effectively support senior leadership.

B-1

Apply
Vacancy posted 11 hours ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Berkeley, IL vacancy
  • Administrative Assistant

    $22.5 - $25 per hour

     ...Job Description Job Description Build Your Career as an Administrative Coordinator with Progressive Mechanical Services! Pay Range:...  ...administrative and clerical support our office operations Assist with data entry, filing, and maintaining organized digital and... 
    Suggested
    Hourly pay
    Live in
    Work at office
    Monday to Friday

    Progressive Mechanical Services

    Elmhurst, IL
    11 days ago
  • Senior Administrative Assistant, School of Health Sciences

    $23.25 - $25.25 per hour

     ...Job Description Job Description The Senior Administrative Assistant provides comprehensive administrative and operational support to the Dean, faculty, students, and academic programs within the School of Health Sciences, with primary support for Nursing and Public... 
    Suggested
    Hourly pay
    Full time
    Contract work
    Work at office

    Elmhurst University

    Elmhurst, IL
    25 days ago
  • Administrative Assistant II - Construction Industry

    $55k - $75k

     ...Job Description Job Description Overview The Administrative Assistant works in a busy office environment and must efficiently multitask between various assignments. This position plays a key role in the coordination and distribution of work. Project managers, office... 
    Suggested
    Weekly pay
    Temporary work
    For subcontractor
    Work at office
    Local area
    Visa sponsorship
    Work visa

    Broadview, IL 60155

    Broadview, IL
    20 days ago
  • Administrative Assistant, Government Relations

    $36k - $45k

     ...Boards (IASB) is seeking applicants for a full-timeAdministrative Assistant in theGovernmental RelationsDepartment. This position...  ...Department by aiding the team with core activities and providing administrative support to the Associate Executive Director and staff.... 
    Suggested
    Work experience placement
    Work at office

    Illinois Association of School Boards

    Lombard, IL
    1 day ago
  • Scheduler, Home Health

    $20 - $24 per hour

     ...opportunities Company-matching 401(k) Flexible spending and health savings accounts Wellness offerings such as an employee assistance program, pet insurance, and access to Calm, a meditation, sleep, and relaxation app Programs to celebrate achievements,... 
    Suggested
    Full time
    Work at office
    Remote work
    Monday to Friday
    Flexible hours

    AccentCare, Inc.

    Lombard, IL
    14 days ago
  • Administrative Assistant and Office Manager
     ...relationships and continually raise the standard for great hospitality in every community we serve. About the Role: The Administrative Assistant and Office Manager plays a pivotal role in ensuring the smooth and efficient operation of our retail office environment.... 
    Work at office
    Local area

    QUEST FOOD MANAGEMENT SERVICES LLC

    Chicago, IL
    23 days ago
  • Lab Administrative Assistant

    $19 - $25 per hour

     ...Job Description Job Description Join QualDerm Partners as a Lab Administrative Assistant! With over 150 locations in 17 states, QualDerm Partners is a leading multi-state female-founded and owned dermatology network in the U.S. We are dedicated to educating, protecting... 
    Hourly pay
    Full time
    Temporary work
    Immediate start

    QualDerm Partners

    Lombard, IL
    3 days ago
  • Administrative Office Assistant
     ...Job Description Job Description Administrative Office Assistant Primary Duties Preparing Expense Reports Setting/Managing Calendar for Executives Making Travel Arrangements Organizing files and spreadsheets Preparing logs to track all correspondence... 
    Work at office
    Monday to Friday

    UnitedService Companies

    Chicago, IL
    a month ago
  • Administrative Assistant

    $20 per hour

     ...Administrative Assistants - Warehouse SURESTAFF is immediately hiring Administrative Assistants - Warehouse for a company in Bensenville, IL. The premise of this role is providing efficient and accurate information to both internal and external company customers to... 
    Weekly pay
    Temporary work
    Start working today
    Work at office
    Local area
    Immediate start
    Monday to Friday
    Shift work
    Weekend work
    Day shift

    SURESTAFF Inc

    Bensenville, IL
    5 days ago
  • Grade Level II: Administrative Assistant II
     ...Administrative Assistant II Proviso Mathematics & Science Academy, located in the Proviso Township High Schools, is seeking an Administrative Assistant II. This role reports directly to the Principal. The ideal candidate will possess post high school education, with... 

    Proviso Township High School District #209

    Maywood, IL
    1 day ago
  • Grade Level II: Administrative Assistant II
     ...Grade Level II: Administrative Assistant II JobID: 9686 POSITION TITLE Administrative Assistant II (12 month) REPORTS TO Principal, Assistant Principal LEVEL Classification II 12 Months QUALIFICATIONS Required Experience or Training Proficiency in Microsoft Word and Excel... 

    Proviso Township High Schools

    Hillside, IL
    1 day ago
  • Administrative Assistant

    $33k

     ...Administrative Assistant Qualifications: High school diploma. Excellent verbal and written communication skills. Bilingual skills helpful. Advanced typing, bookkeeping, filing, and computer skills. Strong organizational skills and ability to work with details and maintain... 
    Permanent employment
    Temporary work
    Work at office

    Addison Elementary School District #4

    Addison, IL
    4 days ago
  • Administrative Assistant II
     ...Administrative Assistant II The Administrative Assistant II provides complex administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced office environment. The candidate will have an understanding of general... 
    Work at office
    Flexible hours

    Trice Healthcare

    Bensenville, IL
    5 days ago
  • Grade Level II: Administrative Assistant II
     ...Grade Level II: Administrative Assistant II JobID: 9691 Location: Proviso Math & Science Academy Reports to: Principal Qualifications Required Experience or Training Post high school education preferred. Spanish/Bilingual preferred. Proficiency in Microsoft Word and Excel... 
    Work experience placement
    Work at office
    Local area

    Proviso Township High Schools

    Forest Park, IL
    1 day ago
  • Administrative Assistant

    $80k - $100k

     ...Job Description Summary: The Administrative Assistant provides professional administrative support to Mauser's President while overseeing daily office operations. This dual-role position ensures efficient support, seamless office management, and effective coordination... 
    Work at office

    Mauser Packaging Solutions

    Oak Brook, IL
    4 days ago
  • Administrative Assistant
     ...Administrative Assistant / Receptionist Utilities & Lease Administration Chicago Real Estate Resources, Inc. (CRER) is a leading commercial and residential real estate management, brokerage, and court-appointed receivership firm serving the Chicago metropolitan area... 
    Work at office

    CRER (Chicago Real Estate Resources, Inc.)

    Bensenville, IL
    1 day ago
  • Administrative Assistant

    $25.89 - $32.37 per hour

     ...Administrative Assistant The Administrative Assistant is responsible for performing a wide range of administrative tasks to support and ensure smooth operations of the Information Technology department. This position provides critical administrative and operational... 
    Hourly pay
    Full time
    Temporary work
    Work experience placement
    Work at office

    The Inland Real Estate Group of Companies, Inc.

    Lombard, IL
    3 days ago
  • Administrative Assistant

    $18 - $20 per hour

     ...School | Salary Range: $18.00 - $20.00 Hourly | Travel Percentage: None | Job Shift: Day | Job Category: Admin - Clerical The Administrative Assistant will provide administrative support to ensure efficient operation of the office. General office support to managers and... 
    Hourly pay
    Full time
    Work at office
    Shift work

    Central Credit Union Of Illinois

    Bellwood, IL
    1 day ago
  • Administrative Assistant
     ...Preparing and modifying business correspondence, reports, memos, letters, presentations, and other documents. Providing administrative support to all departments as requested. Responsible for the maintenance, supplies, and upkeep of the common office interior... 
    For contractors
    Work at office
    Local area

    Cdm Investment Group

    Elmhurst, IL
    5 days ago
  • Administrative Assistant

    $30 - $35 per hour

     ...Administrative Assistant Are you a highly organized administrative professional who thrives in a fast-paced environment? We are seeking an experienced Administrative Assistant to support our Property Management team. This role is essential to ensuring the smooth operation... 
    Hourly pay
    Full time
    Temporary work
    Work at office

    The Inland Real Estate Group of Companies, Inc.

    Oak Brook, IL
    4 days ago
  • Administrative Assistant-Attendance Office (Anticipated)
     ...Administrative Assistant-Attendance Office School Year: 2026-2027 Duration: 10 months Pay: $18.51 per hour Benefits Offered: Full-Time: Medical, dental, life, vision, IMRF and paid time off Elmhurst Community Unit School District 205 is an Equal Opportunity Employer... 
    Hourly pay
    Full time
    Work at office

    DuPage County ROE

    Elmhurst, IL
    5 days ago
  • Corporate Office Assistant

    $60k - $80k

     ...found the right spot. We're looking for a Corporate Office Assistant who will provide support to our Corporate teams in this newly...  ...Functions & Responsibilities: Provide day-to-day administrative and project support for the Corporate Team, ensuring proactive... 
    Work at office
    Flexible hours

    TransChicago Truck Group

    Elmhurst, IL
    22 days ago
  • Office Assistant
     .... We are currently seeking an organized and proactive Office Assistant to join our dynamic team. As an Office Assistant at BH Garage...  ...technicians, assisting with invoicing and billing, and providing administrative support to keep our office organized and efficient. We're... 
    Full time
    Work at office
    Weekend work

    BH Garage Door

    Franklin Park, IL
    28 days ago
  • Office Assistant

    $22 - $25 per hour

     ...part-time (M,W, F) Salary: $22 - 25/hour What you will do: Assist the Office Manager with a multitude of tasks. Managing the...  ...the UPS machine. Answering phones plus additional administrative tasks This is a highly responsible position requiring the utmost... 
    Full time
    Part time
    Work at office
    Flexible hours

    R&R Human Resources Solutions

    Franklin Park, IL
    24 days ago
  • Office Administrator

    $25 - $27 per hour

     ...to their break rooms. We're currently seeking an Office Administrator to join our growing team! Why Join Us? Be part of a trusted...  ..., accurate, and professional communication. Greet and assist walk-in visitors, ensuring compliance with company visitor policies... 
    Hourly pay
    Work at office
    Local area

    DAIOHS U.S.A., INC.

    Villa Park, IL
    11 days ago
  • OFFICE ADMINISTRATOR
     ...Job Description Job Description SUMMARY The Administrator performs daily activities necessary to operate a residential real estate office...  ...real estate listings Process incoming and outgoing mail Assist our Sales Agents with troubleshooting and resolving issues... 
    Full time
    Work at office
    Local area

    Coldwell Banker Real Estate Group

    Western Springs, IL
    20 days ago
  • Administrative Assistant
     ...Job Description Job Description Responsibilities 1. Meets the administrative needs of department management and staff members. 2. Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation.... 
    Work at office

    Solve IT Strategies, Inc.

    Chicago, IL
    23 days ago
  • Administrative Assistant

    $22 - $25 per hour

     ...Job Description Job Description Job Title : Administrative Assistant Industry: Healthcare Location: Northside of Chicago, IL Assignment Type: Contract-to-Hire Pay: $22.00 – $25.00 per hour Work Schedule: Monday–Friday | 8:30 AM–5:00 PM | 100%... 
    Hourly pay
    Contract work
    Work at office
    Local area
    Monday to Friday

    Addison Group

    Chicago, IL
    13 days ago
  • Administrative Assistant

    $19 - $21.5 per hour

     ...Job Description Job Description The Receptionist & Administrative Assistant will assist with the day-to-day administrative operations of the site including but not limited to greeting clients, answering phones, monitoring the front desk, responding to requests, maintaining... 
    Hourly pay
    Work at office

    The Thresholds

    Chicago, IL
    3 days ago
  • Administrative Assistant

    $65k

     ...oriented young professional looking for a foot-in-the-door opportunity? Interested in the legal field? We are seeking an Administrative Assistant to directly support the legal recruiting team of a top-rated law firm voted as a top workplace by it's employees.  This... 
    Permanent employment
    Temporary work

    Watson Dwyer Inc.

    Chicago, IL
    17 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!

Related searches