Administrative Assistant

Administrative Assistant

To support our extraordinary teams who build great products and contribute to our growth, we're looking to add an Administrative Assistant located in Austin, TX (Corporate HQ).

Reporting to the Chief of Staff, Power Management Team, the Administrative Assistant's role provides day-to-day administrative, operational, and project support to leadership and cross-functional teams. This role partners closely with the Chief of Staff to ensure seamless execution across scheduling, travel, communications, and team operations.

This position is ideal for an early-career professional looking to build strong business, organizational, and stakeholder management skills in a fast-paced environment.

What a typical day looks like:

• Calendar & Meeting Management: Coordinate complex global calendars, town halls, and internal/external meetings (customers/vendors). Prepare agendas, gather materials, capture meeting notes, track action items, and manage event logistics (e.g., lunches, dinners, site tours).
• Travel & Expense Management: Book global travel in compliance with corporate policy, factoring in costs, documentation, and visa requirements. Process timely expense reports and manage corporate credit card reconciliation.
• Team & Project Operations: Act as the primary point of contact for team inquiries. Track PTO, deliverables, and project deadlines. Proactively send reminders and assist with team communications.
• Office & Administrative Support: Manage general office needs, supply inventory, and employee onboarding logistics. Handle other ad-hoc administrative and project duties as assigned.

The experience we're looking to add to our team:

• Bachelors degree or work experience in lieu of education plus 25 years of experience in administrative, operations, or coordination roles
• Strong organizational, time management and excellent communication skills (written and verbal)
• Proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint), Zoom, and AI tools a plus!
• Attention to detail, execution excellence and ability to manage multiple priorities in a fast-paced environment
• Problem-solving, adaptability, and professionalism
• Ability to prioritize and anticipate needs, stakeholder management and collaborative team mindset

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Job Category: Administration

Relocation: Not eligible

Is Sponsorship Available?

No

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email View email address on click.appcast.io and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).