Administrative Assistant

Job Description

Job Description

We are seeking a contract Administrative Support detail oriented to join a large-scale commercial construction project in Southwest Fort Wayne. This individual will play a critical front-line role supporting daily site operations, compliance, and documentation. This position offers a unique opportunity to gain exposure to both administrative functions and construction project coordination in a fast-paced, high-impact environment. Key Responsibilities Serve as the front desk contact for the construction site office (connected mobile office trailers) Welcome and register all site visitors, vendors, and new hires Ensure completion of required documentation, authorizations, and compliance forms Coordinate new hire onboarding, including paperwork and drug screen tracking (union environment) Maintain organized and accurate records of all site documentation Support project meetings by documenting updates, tracking progress, and managing records Track and verify insurance and compliance documentation for subcontractors Upload and manage documents within Procore (or similar construction management system) Provide administrative support to project managers and field leadershipQualifications Previous administrative experience required; construction or project support experience preferred Exposure to construction environments, project coordination, or document control is a plus Experience with Procore or similar systems is highly desirable Strong organizational skills with attention to detail Ability to manage multiple priorities in a fast-paced environment Comfortable working in a job site setting (trailers, active construction environment) detail oriented communication skills with the ability to interact with a wide range of individuals Work Environment & Culture Located onsite at a large construction project Collaborative, team-oriented environment with a mix of field and office staff Fast-paced and hands-on atmosphere Business casual attire (jeans acceptable); PPE provided Steel-toed boots required when entering active site areas Schedule & Duration permanent hours (standard daytime schedule) Contract role expected to last approximately 6 months (through project completion)