Administrative Specialist

The Attleboro location is looking to fill an Administrative Specialist II role for a July start date. Responsibilities Provide administrative support for Directors, department managers, clinicians, and/or faculty. Perform administrative duties such as answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues. Manage meeting planning and schedules for individuals and teams within assigned department group. Liaise between patient and clinical staff to provide scheduling support. Draft communications for department members or individuals that the position is supporting for review. Be responsible for data entry. Provide email and phone communication with internal and external teams or collaborators. Serve as onsite representative for external groups, visitors, or collaborators. Prepare general correspondence, letters of recommendation, Excel spreadsheets, and presentation preparation and editing. Handle financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering. Coordinate travel arrangements as required or needed by department staff. Identify and elevate areas of need regarding workflows to supervisors. Participate in training and onboarding new staff. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics. Perform other duties as assigned. Knowledge, Skills, and Abilities Required Strong written and oral communication skills. Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe. Exceptional customer service skills and ability to interact professionally with peers, leadership, and external contacts. Problem‑solving ability with minimal guidance, confidentiality, and attention to detail. Excellent organizational, multi‑tasking, prioritization, and follow‑through abilities. Minimum Job Qualifications High school diploma required; Bachelor’s degree preferred. 3 years of relevant experience. Patient Contact: Yes, may have patient contact. Dana‑Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. Pay Range: $56,310.00 - $69,930.00 #J-18808-Ljbffr