Front Office Coordinator

Temp to Perm Front Office Coordinator, New York

Career Group Companies is seeking a polished, personable Front Office Coordinator to join our internal team. As an integral part of our office, youll help create a welcoming, professional environment for our recruiters, candidates, clients, and guests while keeping daily office operations organized and running smoothly. This is a great opportunity for someone who is organized, proactive, and enjoys being at the heart of a collaborative office environment.

What youll do:

• Welcome and direct clients, candidates, visitors, and guests with warmth and professionalism
• Answer and route incoming calls, taking accurate messages and directing inquiries to the appropriate team members
• Manage conference room and common-area calendars and coordinate meeting setups
• Receive, organize, and distribute incoming mail and packages
• Manage office supplies and inventory, placing orders and keeping shared spaces fully stocked
• Maintain a polished, organized, and welcoming reception area, kitchen, conference rooms, and common areas
• Coordinate building access for employees and visitors
• Assist with internal meetings, company events, and office initiatives
• Provide administrative support to internal teams and take on special projects as needed

Why youre perfect for this:

• You have 1-3+ years of experience in a receptionist, front office, administrative, hospitality, or customer service role
• You have a polished, professional presence and genuinely enjoy working with people
• Youre an exceptional communicator with a warm and service-oriented approach
• Youre highly organized and can confidently prioritize multiple requests at once
• Youre proactive, resourceful, and comfortable finding solutions independently
• You have strong attention to detail and take pride in keeping an office running smoothly
• Youre proficient in Microsoft Office and comfortable learning new office systems and technology
• Youre a collaborative team player with a positive, can-do attitude